How To Fix QY213 - Error in copying a long text

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 213

• Message text: Error in copying a long text

What causes this issue?

An error occurred while the system copied a long text.
The function module QSS_TEXT_PROCESSING for word processing was
supplied with the following import parameters for the new long text:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

object_neu = &v1&
schluessel_neu = &v2&
textid_neu = &v3&
The function module was terminated with the return code &v4&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY213 - Error in copying a long text ?

  The SAP error message QY213, which states "Error in copying a long text," typically occurs when there is an issue with the long text associated with a document or object in SAP. This error can arise in various contexts, such as during the creation or modification of documents, materials, or other objects that utilize long text fields.
  Causes:
  
  Data Length Exceeded: The long text being copied may exceed the maximum allowed length for the target field.
  Formatting Issues: There may be special characters or formatting in the long text that are not compatible with the target field.
  Missing Text Object: The long text may refer to a text object that does not exist or is not properly defined in the system.
  Authorization Issues: The user may not have the necessary permissions to access or modify the long text.
  System Configuration: There may be configuration issues in the SAP system that affect how long texts are handled.
  
  Solutions:
  
  Check Text Length: Ensure that the long text being copied does not exceed the maximum length allowed for the target field. If it does, consider truncating the text or splitting it into smaller parts.
  Review Formatting: Look for any special characters or formatting issues in the long text. Clean up the text to ensure it is compatible with the target field.
  Verify Text Object: Ensure that the text object being referenced exists and is correctly defined in the system. You can check this in the relevant customizing settings.
  Check Authorizations: Verify that the user has the necessary authorizations to access and modify long texts. This can be done by checking the user's roles and permissions.
  Consult SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error. There may be patches or updates available that resolve the issue.
  Debugging: If the issue persists, consider debugging the process to identify the exact point of failure. This may require assistance from a technical consultant or SAP Basis team.
  
  Related Information:
  
  Transaction Codes: Depending on where the error occurs, you may be using different transaction codes (e.g., ME21N for purchase orders, VA01 for sales orders).
  Long Text Management: Familiarize yourself with how long texts are managed in SAP, including the use of text types and text objects.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  If the problem continues after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.