How To Fix QY036 - Maintain the sample quantity completely (quantity and unit)

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 036

• Message text: Maintain the sample quantity completely (quantity and unit)

What causes this issue?

When you maintained the sample quantity, either the quantity or the unit
of measure was not maintained.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain both the sample quantity and the unit of measure for the
sample.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QY036 - Maintain the sample quantity completely (quantity and unit) ?

  The SAP error message QY036, "Maintain the sample quantity completely (quantity and unit)," typically occurs in the context of quality management processes, particularly when dealing with inspection lots and sample management. This error indicates that the system requires both the quantity and the unit of measure for the sample to be specified, and one or both of these fields are missing or incorrectly filled.
  Cause:
  
  Incomplete Data Entry: The sample quantity or unit of measure has not been entered in the relevant fields.
  Incorrect Configuration: The configuration settings for the quality management module may not be set up correctly, leading to mandatory fields not being recognized.
  User Error: The user may have overlooked entering the required information or may have entered it in an incorrect format.
  
  Solution:
  
  Check Input Fields: Go to the transaction where the error occurred (e.g., creating or processing an inspection lot) and ensure that both the sample quantity and the unit of measure are filled in completely and correctly.
  Correct Format: Ensure that the unit of measure is valid and corresponds to the quantity entered. For example, if the quantity is in pieces, the unit should be set to "PC" or the appropriate unit.
  Review Configuration: If the issue persists, check the configuration settings in the Quality Management module to ensure that all necessary fields are set as required and that there are no inconsistencies.
  Consult Documentation: Refer to SAP documentation or help files for specific guidance on the transaction you are working with, as there may be additional requirements or settings that need to be addressed.
  User Training: If this error is common among users, consider providing additional training on how to properly enter sample quantities and units in the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA01 (Create Inspection Lot), QA02 (Change Inspection Lot), and QA03 (Display Inspection Lot) where this error might occur.
  Quality Management Configuration: Review the configuration settings in SPRO under Quality Management to ensure that all necessary parameters are correctly set.
  SAP Notes: Check for any SAP Notes related to this error message, as there may be patches or updates that address specific issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to resolve the QY036 error and ensure that the sample quantity and unit are maintained correctly in your SAP system.