How To Fix QS380 - & version(s) found of master inspection characteristics to be distributed

SAP Error Message - Details

• Message type: E = Error

• Message class: QS - QM: Master data

• Message number: 380

• Message text: & version(s) found of master inspection characteristics to be distributed

What causes this issue?

You have triggered the distribution of master inspection characteristics
using direct sending. A master inspection characteristic is always
distributed with all versions and the corresponding short texts, long
texts, and sample-drawing texts.

System Response

The system found &v1& master inspection characteristics using the
selection criteria, which should be sent as IDocs using ALE.
If you have not specified a target system on the entry screen, the
system attempts to determine one or more recipient systems with the
message type "QPMK" or "BAPI" using the distribution model.
If at least one recipient system is found, the master inspection
characteristics are distributed to this system.
If no recipient system can be determined, the distribution is canceled.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QS380 - & version(s) found of master inspection characteristics to be distributed ?

  The SAP error message QS380 typically relates to issues with the distribution of master inspection characteristics in the Quality Management (QM) module. This error can occur when there are inconsistencies or problems with the data that is being distributed to other systems or clients.
  Cause of QS380 Error
  The QS380 error message usually indicates that there are master inspection characteristics that have not been properly distributed. This can happen due to several reasons, including:
  
  Incomplete Data: The master inspection characteristics may not have all the required data fields filled out.
  Distribution Issues: There may be issues with the distribution settings or configurations in the system.
  Version Conflicts: There may be multiple versions of the master inspection characteristics that are causing conflicts.
  Authorization Issues: The user may not have the necessary authorizations to perform the distribution.
  Technical Errors: There could be underlying technical issues in the SAP system that are preventing the distribution process.
  
  Solution to QS380 Error
  To resolve the QS380 error, you can follow these steps:
  
  
  Check Data Completeness: Ensure that all required fields for the master inspection characteristics are filled out correctly. You can do this by navigating to the relevant transaction (e.g., QS21 for creating or changing master inspection characteristics) and verifying the data.
  
  
  Review Distribution Settings: Check the distribution settings in the Quality Management module. Ensure that the settings are correctly configured for the distribution of master inspection characteristics.
  
  
  Check for Version Conflicts: Use transaction codes like QS22 to check for existing versions of the master inspection characteristics. If there are multiple versions, you may need to delete or archive older versions.
  
  
  Authorization Check: Ensure that the user attempting the distribution has the necessary authorizations. You can check this in the user roles and authorizations settings.
  
  
  Use Transaction Codes: You can use transaction codes like QS21 (Create Master Inspection Characteristic) and QS22 (Change Master Inspection Characteristic) to manage the characteristics and ensure they are correctly set up.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve the issue.
  
  
  System Logs: Review system logs (transaction SM21) for any additional error messages or warnings that may provide more context about the issue.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the QM module, such as QS21, QS22, and QS23 (Display Master Inspection Characteristic).
  Documentation: Review SAP documentation related to Quality Management and master inspection characteristics for best practices and guidelines.
  Training: Consider training sessions or workshops on SAP QM to better understand the module and its functionalities.
  
  By following these steps, you should be able to identify and resolve the QS380 error effectively.