How To Fix QS356 - The selection quantity & for the selected codes is already being used

SAP Error Message - Details

• Message type: E = Error

• Message class: QS - QM: Master data

• Message number: 356

• Message text: The selection quantity & for the selected codes is already being used

What causes this issue?

You are trying to delete codes from a selected set, but these codes are
already being used.
Note that this can lead to problems. It is, for example, no longer
possible to copy the valuation for class characteristic if a deleted
code was used for the valuation.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check again whether you really need to delete these codes.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QS356 - The selection quantity & for the selected codes is already being used ?

  The SAP error message QS356, which states "The selection quantity & for the selected codes is already being used," typically occurs in the context of Quality Management (QM) within SAP. This error indicates that the quantity you are trying to use for a specific selection code (such as a quality inspection lot or a batch) is already allocated or utilized in another process or transaction.
  Cause:
  
  Duplicate Usage: The selection quantity you are trying to assign is already being used in another transaction, such as a quality inspection or a stock transfer.
  Incorrect Quantity Entry: The quantity entered may exceed the available quantity for the selected code.
  System Locking: The system may have a lock on the selection code due to another user or process currently using it.
  Configuration Issues: There may be configuration settings in the QM module that are causing conflicts with the selection codes.
  
  Solution:
  
  Check Current Usage: Verify if the selection quantity is already being used in another transaction. You can do this by checking the relevant inspection lots, batches, or stock levels.
  Adjust Quantity: If the quantity you are trying to use is indeed already allocated, you may need to adjust your entry to a different quantity that is not in use.
  Release Locks: If the issue is due to system locks, you may need to wait for the other transaction to complete or contact your SAP administrator to release the lock.
  Review Configuration: If you suspect a configuration issue, review the settings in the QM module to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for more specific guidance related to your version of SAP and the context in which the error occurs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP QM, such as QA32 (Display Inspection Lots) or QA03 (Display Quality Notification), to help you investigate the issue.
  User Authorizations: Ensure that you have the necessary authorizations to perform the actions you are attempting, as lack of permissions can sometimes lead to unexpected errors.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address the issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth assistance.