How To Fix QS361 - Code was generated by an external source and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: QS - QM: Master data

• Message number: 361

• Message text: Code was generated by an external source and cannot be deleted

What causes this issue?

The code group was generated based on the external data source &V1&.

System Response

You cannot delete it in catalog maintenance.

How to fix this error?

You must delete the entry using the assignment table. Choose transaction
QS41_EXT.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QS361 - Code was generated by an external source and cannot be deleted ?

  The SAP error message QS361, which states "Code was generated by an external source and cannot be deleted," typically occurs in the context of Quality Management (QM) or related modules where certain codes or records are created externally (for example, through interfaces or third-party systems) and are not meant to be modified or deleted directly within SAP.
  Cause:
  
  External Source Creation: The code or record in question was created by an external system, such as a third-party application or an interface, which means it is not managed directly by SAP.
  Data Integrity: SAP enforces data integrity rules that prevent the deletion of records that are critical for maintaining the consistency of the data across systems.
  Configuration Settings: Certain configurations in the SAP system may restrict the deletion of records that are linked to external processes.
  
  Solution:
  
  Check External System: Identify the external system that generated the code. You may need to access that system to manage or delete the record.
  Consult Documentation: Review the documentation for the external system to understand how it interacts with SAP and what options are available for managing records.
  SAP Support: If you believe the record should be deletable or if there is a specific business need to remove it, consider reaching out to SAP support for guidance. They may provide insights into whether there are any configuration changes that can be made.
  Data Management: If the record is causing issues, consider whether it can be archived or marked in a way that it no longer impacts your current processes, rather than deleting it outright.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that may help you view or manage quality management records, such as QA32 (for managing inspection lots) or QE01 (for recording results).
  User Roles and Permissions: Ensure that you have the appropriate permissions to manage records in SAP, as restrictions may also be related to user roles.
  System Logs: Check system logs or error logs for additional context on why the error occurred, which may provide further insights into the issue.
  
  If you continue to face challenges, it may be beneficial to involve your SAP Basis or technical team, as they can provide deeper insights into system configurations and integrations.