How To Fix QM195 - Material document is not valid for the purchasing document you entered

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 195

• Message text: Material document is not valid for the purchasing document you entered

What causes this issue?

The assigned material document is not valid for the purchasing document
you entered.
You cannot therefore, make a return delivery for this purchasing
document and this material document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the numbers of the material and purchasing documents.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM195 - Material document is not valid for the purchasing document you entered ?

  The SAP error message QM195, which states "Material document is not valid for the purchasing document you entered," typically occurs in the context of Quality Management (QM) processes when there is an attempt to link a material document to a purchasing document, but the system finds that the two are not compatible or valid for each other.
  Causes of QM195 Error
  
  
  Mismatch in Document Types: The material document may not correspond to the type of purchasing document you are trying to associate it with. For example, if you are trying to link a goods receipt document to a purchase order that does not match the material type or the movement type.
  
  
  Incorrect Document Status: The material document may be in a status that does not allow it to be linked to the purchasing document. For instance, if the goods receipt has not been fully processed or is in a blocked status.
  
  
  Data Entry Errors: There may be typographical errors in the purchasing document number or material document number that you are entering.
  
  
  Document Deletion or Archiving: The material document may have been deleted or archived, making it unavailable for the current transaction.
  
  
  Configuration Issues: There may be configuration settings in the system that prevent the linking of certain document types.
  
  
  Solutions to QM195 Error
  
  
  Verify Document Numbers: Double-check the material document number and the purchasing document number for accuracy. Ensure that you are entering the correct numbers.
  
  
  Check Document Status: Review the status of the material document to ensure it is valid and not blocked or deleted. You can do this by checking the document in the relevant transaction (e.g., MB03 for material documents).
  
  
  Review Document Types: Ensure that the material document type is compatible with the purchasing document type. You may need to consult with your SAP configuration team to understand the allowed combinations.
  
  
  Consult with SAP Support: If the issue persists, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error.
  
  
  Check Configuration Settings: If you have access, review the configuration settings in the SAP system related to QM and MM (Materials Management) to ensure that they are set up correctly.
  
  
  Use Transaction Codes: Utilize transaction codes like ME23N (Display Purchase Order) and MB03 (Display Material Document) to gather more information about the documents involved.
  
  
  Related Information
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on Quality Management and Material Management processes.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the QM195 error and take appropriate action to resolve it.