How To Fix QM194 - Only the first purchasing document chosen is copied to the notification

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 194

• Message text: Only the first purchasing document chosen is copied to the notification

What causes this issue?

You have selected several purchasing documents that you want to assign
to the notification. However, a notification can only relate to one
purchasing document.
Therefore, only the first purchasing document chosen is copied to the
notification.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Execute the function again, if you want to assign another purchasing
document to the notification.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM194 - Only the first purchasing document chosen is copied to the notification ?

  The SAP error message QM194, which states "Only the first purchasing document chosen is copied to the notification," typically occurs in the context of Quality Management (QM) when creating a notification from a purchasing document. This message indicates that the system is designed to only copy the first purchasing document selected into the notification, rather than all selected documents.
  Cause:
  
  System Limitation: The SAP system is configured to allow only the first purchasing document to be copied into the notification. This is a standard behavior in the system.
  Multiple Selections: If multiple purchasing documents are selected, the system will only process the first one, leading to this error message.
  Configuration Settings: The configuration settings in the Quality Management module may restrict the copying of multiple documents.
  
  Solution:
  
  Select Only One Document: When creating a notification, ensure that you only select one purchasing document at a time. This will prevent the error from occurring.
  Review Configuration: If the business process requires copying multiple purchasing documents, review the configuration settings in the QM module. You may need to consult with your SAP administrator or a functional consultant to explore if any custom development or configuration changes can be made to accommodate this requirement.
  Documentation: Ensure that users are aware of this limitation and provide documentation or training on how to properly create notifications without encountering this error.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this issue or provide additional insights into the behavior of the system.
  User Training: Provide training sessions for users who frequently create notifications to ensure they understand the limitations and proper procedures.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they may have implemented.
  
  By following these steps, you can effectively manage the QM194 error and ensure smoother operations within your SAP environment.