How To Fix QG_ARC005 - Inspection lot still used in MM documents

SAP Error Message - Details

• Message type: E = Error

• Message class: QG_ARC - QM: Inspection Lot Archiving

• Message number: 005

• Message text: Inspection lot still used in MM documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QG_ARC005 - Inspection lot still used in MM documents ?

  The SAP error message QG_ARC005 indicates that an inspection lot is still being referenced in Material Management (MM) documents, which prevents the inspection lot from being archived or deleted. This situation typically arises when there are still open transactions or references to the inspection lot in the system.
  Cause:
  The primary cause of this error is that the inspection lot is linked to one or more MM documents, such as:
  
  Goods receipts
  Stock transfers
  Purchase orders
  Quality notifications
  Other inventory-related transactions
  
  When an inspection lot is still in use, SAP does not allow it to be archived to maintain data integrity and ensure that all related transactions are accounted for.
  Solution:
  To resolve the QG_ARC005 error, you can follow these steps:
  
  
  Identify the Related Documents:
  
  Use transaction codes like MB51 (Material Document List) or MB03 (Display Material Document) to find any documents that reference the inspection lot.
  You can also check the inspection lot using transaction QA03 (Display Inspection Lot) to see if there are any related documents listed.
  
  
  
  Clear References:
  
  If you find any open transactions that reference the inspection lot, you will need to either complete, reverse, or delete those transactions as appropriate.
  For example, if there is a goods receipt that is still open, you may need to post a reversal or complete the goods movement.
  
  
  
  Check for Quality Notifications:
  
  If there are quality notifications linked to the inspection lot, you may need to close or delete those notifications.
  
  
  
  Re-attempt Archiving:
  
  Once all references to the inspection lot have been cleared, you can attempt to archive the inspection lot again using the appropriate archiving transaction (e.g., SARA for archiving).
  
  
  
  Consult Documentation:
  
  If you are unsure about the specific documents or transactions that are causing the issue, consult SAP documentation or your organization's SAP support team for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  QA03: Display Inspection Lot
  MB51: Material Document List
  MB03: Display Material Document
  SARA: Archive Administration
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  
  
  
  User Roles:
  
  Ensure that you have the necessary authorizations to view and modify the relevant documents in the system.
  
  
  
  By following these steps, you should be able to resolve the QG_ARC005 error and successfully archive the inspection lot.