How To Fix QG_ARC004 - Inspection lot still used in SD documents

SAP Error Message - Details

• Message type: E = Error

• Message class: QG_ARC - QM: Inspection Lot Archiving

• Message number: 004

• Message text: Inspection lot still used in SD documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QG_ARC004 - Inspection lot still used in SD documents ?

  The SAP error message QG_ARC004 indicates that an inspection lot is still being referenced in Sales and Distribution (SD) documents, which prevents the inspection lot from being archived. This typically occurs when there are still open sales orders, deliveries, or billing documents that are linked to the inspection lot.
  Cause:
  
  Open Sales Orders: The inspection lot is linked to a sales order that has not been fully processed or delivered.
  Open Deliveries: There may be deliveries that are still referencing the inspection lot.
  Billing Documents: Billing documents that are associated with the inspection lot may still be open.
  Quality Management Settings: The inspection lot may be configured in a way that it is still required for certain processes in SD.
  
  Solution:
  To resolve the error and allow the inspection lot to be archived, you can follow these steps:
  
  
  Check Open Sales Orders:
  
  Use transaction code VA03 to display sales orders and check if any are linked to the inspection lot.
  If there are open sales orders, consider completing or deleting them if they are no longer needed.
  
  
  
  Check Open Deliveries:
  
  Use transaction code VL03N to display deliveries and verify if any deliveries are still referencing the inspection lot.
  If there are open deliveries, you may need to complete or cancel them.
  
  
  
  Check Billing Documents:
  
  Use transaction code VF03 to check for any open billing documents related to the inspection lot.
  If there are open billing documents, ensure they are processed or canceled as necessary.
  
  
  
  Quality Management Configuration:
  
  Review the quality management settings to ensure that the inspection lot is not required for ongoing processes.
  If necessary, consult with your quality management team to determine if the inspection lot can be safely archived.
  
  
  
  Use Archive Object:
  
  Once all references to the inspection lot in SD documents are resolved, you can use the archiving transaction (usually SARA) to archive the inspection lot.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA03: Display Sales Order
  VL03N: Display Outbound Delivery
  VF03: Display Billing Document
  SARA: Archive Administration
  
  
  
  Documentation: Refer to SAP Help documentation for more details on archiving processes and quality management.
  
  
  Consultation: If you are unsure about the implications of deleting or closing documents, consult with your SAP functional team or a business analyst.
  
  
  By following these steps, you should be able to resolve the QG_ARC004 error and successfully archive the inspection lot.