How To Fix QG_ARC003 - Inspection lot still used in PP documents

SAP Error Message - Details

• Message type: E = Error

• Message class: QG_ARC - QM: Inspection Lot Archiving

• Message number: 003

• Message text: Inspection lot still used in PP documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QG_ARC003 - Inspection lot still used in PP documents ?

  The SAP error message QG_ARC003 indicates that an inspection lot is still being referenced in Production Planning (PP) documents, which prevents the inspection lot from being archived. This typically occurs when there are still open or active references to the inspection lot in various PP documents, such as production orders, process orders, or other related documents.
  Cause:
  
  Open Production Orders: The inspection lot is linked to one or more open production orders that have not yet been completed or closed.
  Process Orders: Similar to production orders, if there are process orders that reference the inspection lot, it cannot be archived.
  Quality Notifications: If there are quality notifications associated with the inspection lot, this can also prevent archiving.
  Stock Status: The inspection lot may still have stock that is not fully processed or has not been cleared.
  Incomplete Results Recording: If the results recording for the inspection lot is incomplete or not finalized, it may still be in use.
  
  Solution:
  To resolve the error and allow the inspection lot to be archived, you can follow these steps:
  
  
  Check Open Orders: 
  
  Use transaction codes like CO03 (Display Production Order) or COR3 (Display Process Order) to check if there are any open production or process orders linked to the inspection lot.
  If there are open orders, you may need to complete or close them.
  
  
  
  Review Quality Notifications:
  
  Check for any quality notifications associated with the inspection lot using transaction code QM03 (Display Quality Notification).
  If there are notifications, you may need to resolve or close them.
  
  
  
  Inspect Stock Status:
  
  Use transaction code MB52 (List Warehouse Stocks on Hand) or MB5T (Stock in Transit) to check if there is any stock related to the inspection lot.
  Ensure that all stock is either consumed or cleared.
  
  
  
  Finalize Results Recording:
  
  Ensure that the results recording for the inspection lot is complete. You can do this using transaction code QA32 (Change Inspection Lot) to check the status of the inspection lot.
  
  
  
  Use Archiving Object:
  
  If all references are cleared, you can proceed with the archiving process using the appropriate archiving object for inspection lots (e.g., QMAT).
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or consult with your SAP support team for specific details related to your system configuration and archiving process.
  
  
  
  Related Information:
  
  Transaction Codes: CO03, COR3, QM03, QA32, MB52, MB5T
  Archiving Process: Familiarize yourself with the archiving process in SAP, including the necessary configuration and prerequisites.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and take the necessary actions to resolve it, allowing the inspection lot to be archived successfully.