How To Fix QA313 - A category &1 inspected cert. is also required for follow-up deliveries

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 313

• Message text: A category &1 inspected cert. is also required for follow-up deliveries

What causes this issue?

An inspected certificate must exist at the goods receipt for a purchase
order item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether a suitable certificate exists for the purchase order and
delivery, and create a certificate record with the status "Certificate
checked and stored".
If there is no certificate or no suitable certificate, this does not
comply with the requirements in the material master record. If there is
no inspection lot for this goods movement, the system posts the
quantity to blocked stock or does not post the goods receipt.
If you have created an inspection lot, the system marks the certificate
check with the status "In lot". You must confirm the availability of an
inspected certificate by the time you make the usage decision.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA313 - A category &1 inspected cert. is also required for follow-up deliveries ?

  The SAP error message QA313 indicates that a category of inspected certificates is required for follow-up deliveries. This typically occurs in the context of quality management (QM) within SAP, particularly when dealing with inspection lots and the handling of quality certificates.
  Cause:
  The error message QA313 is triggered when:
  
  A follow-up delivery is being processed, but the system requires a specific type of inspection certificate that has not been provided or is missing.
  The configuration settings in the quality management module may require that certain categories of inspection certificates be linked to the material or vendor.
  The inspection lot created for the initial delivery may have been set up to require a certificate for subsequent deliveries, but this requirement has not been fulfilled.
  
  Solution:
  To resolve the QA313 error, you can take the following steps:
  
  
  Check Inspection Lot: Review the inspection lot associated with the original delivery to see what type of inspection certificate is required. You can do this by navigating to the inspection lot in the SAP system.
  
  
  Verify Certificate Requirements: Go to the material master record and check the quality management view to see if the certificate requirements are correctly defined. Ensure that the necessary certificate categories are set up.
  
  
  Provide Required Certificates: If the required inspection certificate is missing, ensure that it is provided for the follow-up delivery. This may involve obtaining the certificate from the supplier or generating it if it is an internal process.
  
  
  Adjust Configuration: If the requirement for the certificate is not appropriate for your business process, you may need to adjust the configuration settings in the quality management module. This could involve changing the settings for the material or vendor to not require the certificate for follow-up deliveries.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific configuration settings related to quality management and inspection certificates.
  
  
  Testing: After making the necessary changes, test the follow-up delivery process again to ensure that the error does not reoccur.
  
  
  Related Information:
  
  Quality Management (QM): This module in SAP is responsible for managing quality processes, including inspections, quality certificates, and compliance with quality standards.
  Inspection Certificates: These are documents that provide evidence that a product has been inspected and meets specified quality standards. They are often required for regulatory compliance or customer requirements.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on handling inspection certificates in your version of SAP.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP QM for further assistance.