How To Fix Q6316 - New fill for archive for which fill was not completed

SAP Error Message - Details

• Message type: E = Error

• Message class: Q6 - Archive Information System

• Message number: 316

• Message text: New fill for archive for which fill was not completed

What causes this issue?

The system had not finished filling the information structure for the
archive file &V1& for the archive information structure &V2&. This may
be caused by the following:
An archive information structure fill program or an archiving delete
program was interrupted.
A different program is currently processing the same archive file for
the same archive information structure.

System Response

Depending on the data combination, the system will either process the
archive file again or will set the status of the info structure for the
archive file to "incorrect".
&WHAT TO DO&
Check the status of the info structures and archive files.
If all of the structures and files to be processed have the status
"complete", then you do not have to do anything.
If one or more structures or files have the status "incorrect", then
you should empty and refill the info structures for the relevant
archiving sessions.
Try to avoid filling the archive info structures for the same archiving
session in paralled, as this can increase the system workload
unnecessarily.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message Q6316 - New fill for archive for which fill was not completed ?

  The SAP error message Q6316, which states "New fill for archive for which fill was not completed," typically occurs in the context of Quality Management (QM) and archiving processes. This error indicates that there is an attempt to create a new fill for an archive, but the previous fill was not completed successfully. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Incomplete Archiving Process: The most common cause of this error is that a previous archiving process was started but did not finish. This could be due to various reasons such as system crashes, timeouts, or manual interruptions.
  Database Locking Issues: If the database is locked or if there are ongoing transactions that prevent the completion of the archiving process, this error may occur.
  Configuration Issues: Incorrect configuration settings in the archiving object or related settings can lead to this error.
  Data Consistency Issues: If there are inconsistencies in the data that need to be archived, it may prevent the completion of the archiving process.
  
  Solution:
  
  Check Archiving Logs: Review the archiving logs to identify any errors or warnings that occurred during the previous archiving process. This can provide insights into what went wrong.
  Complete or Rollback Previous Archiving: If the previous archiving process is still running, you may need to wait for it to complete. If it has failed, you may need to roll back or delete the incomplete fill.
  Database Consistency Check: Perform a consistency check on the database to ensure that there are no locks or issues preventing the archiving process from completing.
  Reconfigure Archiving Settings: If configuration issues are suspected, review and correct the settings for the archiving object in question.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that resolve known issues.
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  Related Information:
  
  Archiving Process in SAP: Understand the archiving process in SAP, including how to manage and monitor archiving jobs.
  Quality Management Module: Familiarize yourself with the QM module and how it interacts with archiving processes.
  Transaction Codes: Use relevant transaction codes such as SARA (Archive Administration) to manage archiving processes and monitor their status.
  System Performance: Ensure that the system performance is optimal, as performance issues can lead to timeouts and incomplete processes.
  
  By following these steps, you should be able to diagnose and resolve the Q6316 error in SAP.