How To Fix PTRA_DIALOGUE121 - Personnel number was removed from the archiving group

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 121

• Message text: Personnel number was removed from the archiving group

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE121 - Personnel number was removed from the archiving group ?

  The SAP error message PTRA_DIALOGUE121 indicates that a personnel number has been removed from the archiving group. This typically occurs in the context of personnel administration and data archiving processes within SAP HR (Human Resources) modules.
  Cause:
  The error can arise due to several reasons:
  
  Archiving Group Changes: The personnel number may have been manually removed from the archiving group in the system settings.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the personnel number from being processed correctly.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the archiving group settings.
  System Configuration: Changes in system configuration or updates may have affected the archiving settings.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Archiving Group Settings:
  
  Navigate to the relevant configuration settings in SAP (usually in transaction code SPRO).
  Verify if the personnel number is indeed removed from the archiving group and, if necessary, reassign it.
  
  
  
  Review Data Consistency:
  
  Use transaction codes like PA30 (Maintain HR Master Data) to check the status of the personnel number.
  Ensure that all required data is complete and consistent.
  
  
  
  Authorization Check:
  
  Ensure that the user encountering the error has the necessary authorizations to access and modify archiving groups.
  Consult with your SAP security team if needed.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  
  System Logs:
  
  Review system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP HR, which involves moving infrequently accessed data to a storage system to improve performance and manage data volume.
  Personnel Administration: Familiarize yourself with the personnel administration module in SAP, which manages employee data and related processes.
  Transaction Codes: Common transaction codes related to personnel administration include PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and SARA (Archive Administration).
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.