How To Fix PTRA_DIALOGUE123 - Personnel number has no trips to be archived in the period

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 123

• Message text: Personnel number has no trips to be archived in the period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE123 - Personnel number has no trips to be archived in the period ?

  The SAP error message PTRA_DIALOGUE123 indicates that there are no trips associated with the specified personnel number for the period you are trying to archive. This typically occurs in the context of archiving travel expenses or trip data in the SAP system.
  Cause:
  
  No Trips Recorded: The personnel number you are trying to archive does not have any trips recorded in the specified period.
  Incorrect Period: The period you are trying to archive may not contain any trips for that personnel number.
  Data Entry Issues: There may be data entry errors or the trips may not have been saved correctly in the system.
  Archiving Configuration: The archiving configuration may not be set up correctly, leading to the inability to find trips for archiving.
  
  Solution:
  
  Verify Personnel Number: Check if the personnel number is correct and exists in the system.
  Check Trip Data: Look up the trips for the specified personnel number in the relevant period to confirm whether any trips exist.
  
  Use transaction codes like PR05 (Travel Expenses) to view the trips.
  
  
  Adjust the Period: If you are trying to archive trips from a specific period, ensure that you are selecting the correct dates and that trips exist within that timeframe.
  Data Entry Review: Ensure that all trips have been entered correctly and saved in the system.
  Consult Archiving Logs: If you have access, check the archiving logs for any additional information or errors that may provide insight into the issue.
  Configuration Check: If you suspect a configuration issue, consult with your SAP Basis or technical team to review the archiving settings for travel data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), SARA (Archive Administration), and others that may help in managing travel data.
  SAP Notes: Check SAP Notes for any known issues or updates related to archiving travel data.
  Documentation: Review SAP documentation or user manuals related to travel management and archiving processes for additional guidance.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.