How To Fix PTRA_DIALOGUE122 - Personnel no. will be removed from the archiving group in the update run

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_DIALOGUE - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 122

• Message text: Personnel no. will be removed from the archiving group in the update run

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_DIALOGUE122 - Personnel no. will be removed from the archiving group in the update run ?

  The SAP error message PTRA_DIALOGUE122 indicates that a personnel number is being removed from the archiving group during an update run. This typically occurs in the context of data archiving processes in SAP, particularly within the Human Resources (HR) module.
  Cause:
  The error message can be triggered by several factors, including:
  
  Data Consistency Issues: The personnel number may have inconsistencies or issues that prevent it from being archived properly.
  Archiving Object Configuration: The archiving object may not be configured correctly, leading to the exclusion of certain personnel numbers.
  Status of Personnel Records: The personnel number may be in a status that does not allow it to be archived (e.g., if it is still active or has pending actions).
  Authorization Issues: The user executing the archiving process may not have the necessary authorizations to archive certain personnel records.
  
  Solution:
  To resolve the issue, consider the following steps:
  
  
  Check Data Consistency: Use transaction codes like PA30 (Maintain HR Master Data) to check the status of the personnel number. Ensure that there are no inconsistencies or pending actions that would prevent archiving.
  
  
  Review Archiving Object Configuration: Verify the configuration of the archiving object in transaction SARA. Ensure that the settings allow for the archiving of the specific personnel number in question.
  
  
  Check Personnel Status: Ensure that the personnel number is not active or does not have any pending actions that would prevent it from being archived. If necessary, update the status of the personnel record.
  
  
  Authorization Check: Ensure that the user executing the archiving process has the necessary authorizations to perform the archiving for the personnel number in question.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  Test in a Development Environment: If possible, replicate the issue in a development or test environment to better understand the cause and test potential solutions without impacting production data.
  
  
  Related Information:
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, especially for HR data. This includes understanding the archiving objects, the selection criteria, and the overall workflow.
  Transaction Codes: Key transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  PA30: Maintain HR Master Data
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on archiving in the HR module and specific error messages.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or consult with an SAP expert who specializes in HR data archiving.