How To Fix PQ645 - The status of the appraisal already is 'Approved'

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 645

• Message text: The status of the appraisal already is 'Approved'

Self-Explanatory Message

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• What is the cause and solution for SAP error message PQ645 - The status of the appraisal already is 'Approved' ?

  The SAP error message PQ645 indicates that an appraisal (performance appraisal or evaluation) you are trying to modify or update has already been approved. This means that the system does not allow any further changes to the appraisal once it has reached the 'Approved' status.
  Cause:
  The primary cause of this error is that the appraisal process in SAP is designed to maintain the integrity of the evaluation once it has been approved. This is a common practice in performance management systems to ensure that once an appraisal is finalized, it cannot be altered, which helps in maintaining a clear record of performance evaluations.
  Solution:
  To resolve this error, consider the following options:
  
  
  Review the Appraisal Status: Check the status of the appraisal in the system. If it is indeed approved and you need to make changes, you may need to follow a specific process to revert the status or create a new appraisal.
  
  
  Revoke Approval: If your organization’s policy allows it, you may need to revoke the approval of the appraisal. This typically requires specific permissions or roles within the SAP system. Consult with your HR or system administrator to see if this is possible.
  
  
  Create a New Appraisal: If the appraisal cannot be modified due to its approved status, consider creating a new appraisal for the employee. This allows you to document any new evaluations or changes without altering the approved appraisal.
  
  
  Consult Documentation: Refer to your organization's SAP documentation or user manuals for specific procedures related to appraisals. There may be established workflows for handling approved appraisals.
  
  
  Contact Support: If you are unsure how to proceed or if the issue persists, contact your SAP support team or system administrator for assistance. They can provide guidance based on your organization's specific configuration and policies.
  
  
  Related Information:
  
  User Roles and Permissions: Ensure that you have the necessary permissions to modify appraisals. Sometimes, only certain roles can make changes to approved documents.
  Audit Trails: Be aware that changes to appraisals may be tracked for compliance and auditing purposes, so any modifications should be documented properly.
  Training: If you frequently encounter issues with appraisals, consider additional training on the SAP performance management module to better understand the processes and limitations.
  
  By following these steps, you should be able to address the PQ645 error and manage appraisals effectively within your SAP system.