How To Fix PO326 - Archiving was already initiated

SAP Error Message - Details

• Message type: E = Error

• Message class: PO - Spooler message

• Message number: 326

• Message text: Archiving was already initiated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PO326 - Archiving was already initiated ?

  The SAP error message PO326 ("Archiving was already initiated") typically occurs when there is an attempt to archive a purchase order (PO) that has already been marked for archiving. This situation can arise in various scenarios, such as when a user tries to initiate the archiving process for a PO that is already in the archiving queue or has been processed for archiving.
  Cause:
  
  Duplicate Archiving Request: The most common cause is that an archiving request for the same purchase order has already been submitted and is still being processed.
  System Lock: The system may have a lock on the purchase order due to ongoing archiving processes or other transactions.
  Incomplete Archiving Process: If the previous archiving process was interrupted or not completed successfully, it may leave the PO in a state that prevents further archiving attempts.
  
  Solution:
  
  Check Archiving Status: Verify if the archiving process for the purchase order is still running. You can do this by checking the archiving logs or the relevant transaction codes (e.g., SARA for archiving).
  Wait for Completion: If the archiving process is still in progress, wait for it to complete before attempting to archive the PO again.
  Review Logs: Check the logs for any errors or issues that may have occurred during the previous archiving attempt. This can provide insights into what went wrong.
  Delete or Cancel Previous Request: If the previous archiving request is stuck or not needed anymore, you may need to delete or cancel it. This can usually be done through the archiving transaction (SARA) or by contacting your SAP Basis team for assistance.
  Consult Documentation: Refer to SAP documentation or notes related to archiving for any specific instructions or troubleshooting steps that may apply to your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SLG1: For viewing application logs, which can help in diagnosing issues.
  
  
  Archiving Objects: Understand the specific archiving object related to purchase orders (e.g., MM_PUR for purchasing documents).
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional guidance.
  User Permissions: Ensure that you have the necessary permissions to initiate archiving processes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis team or SAP support for further assistance.