How To Fix PLM_AUDIT_ARCH014 - Business partner &1 was used

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT_ARCH - PLM Audit Management: Archiving

• Message number: 014

• Message text: Business partner &1 was used

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT_ARCH014 - Business partner &1 was used ?

  The SAP error message PLM_AUDIT_ARCH014 indicates that a business partner (BP) is being referenced in a way that prevents certain actions, such as archiving or deleting records related to that business partner. This error typically arises in the context of data archiving or data management processes within the SAP system, particularly in the Product Lifecycle Management (PLM) module.
  Cause:
  The error occurs when you attempt to archive or delete data that is still linked to a business partner. This could happen for several reasons, including:
  
  The business partner is still active in the system.
  There are existing transactions or records associated with the business partner that have not been completed or closed.
  The business partner is referenced in other documents or processes that prevent it from being archived.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Business Partner Status: Verify if the business partner is still active. If it is, consider deactivating it if it is no longer needed.
  
  
  Review Related Transactions: Identify any transactions or records that are linked to the business partner. This may include purchase orders, sales orders, contracts, or any other documents. Ensure that these transactions are completed or closed.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to check the status of the business partner and its related documents. For example:
  
  Use BP (Business Partner) transaction to view details about the business partner.
  Use SE16N or SE11 to check database tables for any references to the business partner.
  
  
  
  Data Consistency Check: Run consistency checks to ensure that there are no orphaned records or inconsistencies in the data that might be causing the issue.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to PLM and business partner management for any specific guidelines or updates that may apply to your situation.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide additional insights or patches if this is a known issue.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Archiving Guidelines: Review SAP's guidelines on data archiving, especially in the context of PLM and business partner management.
  Training and Documentation: Ensure that users involved in data management are trained on the implications of business partner relationships and archiving processes.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.