How To Fix PLM_AUDIT_ARCH012 - Business partner &1 is not used

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_AUDIT_ARCH - PLM Audit Management: Archiving

• Message number: 012

• Message text: Business partner &1 is not used

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_AUDIT_ARCH012 - Business partner &1 is not used ?

  The SAP error message PLM_AUDIT_ARCH012 indicates that a specified business partner (BP) is not being used in the context of the audit or archiving process. This error typically arises when attempting to archive or manage data related to business partners that are not linked to any relevant transactions or records in the system.
  Cause:
  
  No Transactions: The business partner specified does not have any associated transactions or records in the system, making it eligible for archiving but not currently in use.
  Incorrect Business Partner: The business partner ID provided may be incorrect or does not exist in the system.
  Data Integrity Issues: There may be issues with data integrity or consistency, leading to the system not recognizing the business partner as being in use.
  
  Solution:
  
  Verify Business Partner: Check the business partner ID to ensure it is correct and exists in the system. You can do this by navigating to the Business Partner transaction (BP) and searching for the ID.
  Check Transactions: Review the transactions or records associated with the business partner. If there are no transactions, consider whether the business partner should be archived or if it needs to be linked to relevant records.
  Data Cleanup: If the business partner is not needed, you may consider deleting it or marking it as inactive if your business processes allow for that.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing business partners and archiving processes.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance, especially if there are underlying data integrity issues.
  
  Related Information:
  
  Business Partner Role: Ensure that the business partner has the appropriate roles assigned that are necessary for the transactions you are trying to perform.
  Archiving Process: Familiarize yourself with the archiving process in SAP, including prerequisites and configurations that may affect how business partners are handled.
  Transaction Codes: Use relevant transaction codes such as BP for managing business partners and SARA for archiving to navigate through the system effectively.
  
  By following these steps, you should be able to resolve the error and ensure that your business partner data is correctly managed within the SAP system.