How To Fix PH262 - Trip number &1 has trip planning data - archiving is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 262

• Message text: Trip number &1 has trip planning data - archiving is not possible

What causes this issue?

At this time, the system does not support an archiving function for
trip planning data. Trip number &V1& has trip planning data. The trip
can be archived, but its planning data cannot. This would give rise to
data inconsistencies after archiving has been performed. For this
reason, you cannot archive trips with trip planning data.

System Response

The employee with trip number &V1& is rejected by HR preparations for
archiving. The trip data cannot be archived.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH262 - Trip number &1 has trip planning data - archiving is not possible ?

  The SAP error message PH262 indicates that a trip number has associated trip planning data, which prevents the archiving of that trip. This typically occurs in the context of SAP Travel Management, where trips are managed and archived based on their status and associated data.
  Cause:
  The error occurs because the trip you are trying to archive has planning data that is still active or has not been fully processed. This could include:
  
  Incomplete Trip Processing: The trip may still be in a status that requires further action (e.g., not fully settled).
  Open Trip Planning Data: There may be associated planning data that has not been archived or cleared.
  Dependencies: Other related documents or entries may still be linked to the trip, preventing it from being archived.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Trip Status: Verify the status of the trip. Ensure that it is fully processed and settled. If it is still in a draft or open status, complete the necessary steps to finalize it.
  
  
  Review Planning Data: Look for any associated trip planning data that may be preventing the archiving. This can include:
  
  Open travel requests
  Pending approvals
  Unsettled expenses
  
  
  
  Clear Dependencies: If there are any dependencies or linked documents, address those first. This may involve completing or deleting related entries.
  
  
  Use Archiving Transactions: Utilize the appropriate SAP transactions for archiving trips. This may include:
  
  SARA: For archiving objects, check the specific archiving object related to travel management.
  PHAP: For processing trips, ensure that all necessary steps are completed.
  
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions related to archiving trips in your version of SAP.
  
  
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with transaction codes related to travel management and archiving, such as:
  
  PR05: Travel Expenses
  PR03: Travel Planning
  SARA: Archive Administration
  
  
  User Roles: Ensure that you have the necessary permissions to archive trips and manage travel data.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it, allowing for successful archiving of the trip data.