How To Fix PH260 - Trip number &1 period &2 version &3 does not have correct transfer status

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 260

• Message text: Trip number &1 period &2 version &3 does not have correct transfer status

What causes this issue?

The transfer status of trip number &V1&, period &V2&, version &V3& does
not match the transfer status you selected in the <LS>Additional
Information for Trip Data</> dialog box when creating the archiving
group.

System Response

The trip cannot be archived. The personnel number is rejected by the
test run and when HR preparations for archiving are made.

How to fix this error?

Check that you specified the correct transfer status when creating the
archiving group. Correct your entries, if necessary. Perform the test
or HR preparations for archiving once again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH260 - Trip number &1 period &2 version &3 does not have correct transfer status ?

  The SAP error message PH260 indicates that there is an issue with the transfer status of a trip number in the context of travel management or travel expense processing. This error typically arises when the system expects a certain status for a trip or travel expense record, but the status does not match the expected values for the specified period and version.
  Cause:
  
  Incorrect Status: The trip may not have been processed correctly, leading to an incorrect transfer status.
  Data Inconsistency: There may be inconsistencies in the data related to the trip, such as missing or incorrect entries in the database.
  Version Issues: The version specified may not be valid or may not correspond to the expected data for the trip.
  Period Issues: The specified period may not align with the trip's actual processing period, leading to discrepancies.
  
  Solution:
  
  Check Trip Status: Verify the status of the trip in the system. Ensure that it is in the correct state for processing (e.g., approved, completed).
  Review Data Entries: Look for any missing or incorrect entries related to the trip. Ensure that all necessary data has been entered correctly.
  Validate Version and Period: Confirm that the version and period specified in the error message are correct and correspond to the trip's actual data.
  Reprocess the Trip: If necessary, reprocess the trip to update its status. This may involve re-approving or re-entering data.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for travel management, such as PR05 (Travel Expenses) or PR04 (Travel Management).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the appropriate roles and permissions to access and modify travel data.
  System Configuration: Review the configuration settings for travel management in your SAP system to ensure they are set up correctly.
  
  By following these steps, you should be able to identify and resolve the issue related to the PH260 error message in SAP.