How To Fix PH251 - Archiving group no longer contains any personnel numbers

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 251

• Message text: Archiving group no longer contains any personnel numbers

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH251 - Archiving group no longer contains any personnel numbers ?

  The SAP error message PH251, which states "Archiving group no longer contains any personnel numbers," typically occurs when you attempt to archive or access archived data for a personnel number that has already been removed from the specified archiving group. This can happen for various reasons, such as changes in the archiving configuration or the deletion of personnel records.
  Cause:
  
  Personnel Numbers Deleted: The personnel numbers that were previously part of the archiving group have been deleted or are no longer valid.
  Archiving Group Configuration: The archiving group may have been modified, and the personnel numbers that were once included are no longer part of it.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the archiving process that led to the personnel numbers being removed.
  
  Solution:
  
  
  Check Archiving Group Configuration:
  
  Go to the transaction code SARA (Archive Administration).
  Check the configuration of the archiving group to ensure that it still includes the relevant personnel numbers.
  If necessary, update the archiving group to include the correct personnel numbers.
  
  
  
  Verify Personnel Records:
  
  Use transaction code PA20 (Display HR Master Data) to check if the personnel numbers in question still exist in the system.
  If they have been deleted, you may need to restore them if possible or adjust your archiving strategy.
  
  
  
  Re-archive Data:
  
  If the personnel numbers were removed due to a previous archiving process, you may need to re-archive the data correctly.
  Ensure that the archiving process is executed properly and that all necessary personnel numbers are included.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error. SAP frequently updates its knowledge base with solutions for known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot resolve it through the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  Archiving Process: Familiarize yourself with the archiving process in SAP HR, including how to set up archiving objects and groups.
  Data Retention Policies: Review your organization's data retention policies to ensure compliance with legal and regulatory requirements regarding personnel data.
  
  By following these steps, you should be able to diagnose and resolve the PH251 error in SAP.