How To Fix PH263 - Trip number &1 version &2: posting run &3 has incorrect status &4

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 263

• Message text: Trip number &1 version &2: posting run &3 has incorrect status &4

What causes this issue?

Trip number &V1&, version &V2& has the correct transfer status, but
posting run &V3& for posting data to <LS>Accounting</> was performed
incorrectly.

System Response

The employee with trip number &V1& is rejected by HR preparations for
archiving. The trip data cannot be archived.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH263 - Trip number &1 version &2: posting run &3 has incorrect status &4 ?

  The SAP error message PH263 indicates that there is an issue with a specific trip number and version in the context of a posting run. The message typically means that the posting run for the trip is in an incorrect status, which prevents further processing.
  Cause:
  The error can occur due to several reasons, including:
  
  Incorrect Status of Posting Run: The posting run may not be in a status that allows for further processing. For example, it might be in a status that indicates it has already been completed or canceled.
  Data Inconsistencies: There may be inconsistencies in the data related to the trip or the posting run, such as missing or incorrect entries.
  Authorization Issues: The user may not have the necessary authorizations to perform actions on the specified trip or posting run.
  System Configuration: There may be configuration issues in the SAP system that affect how posting runs are processed.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Posting Run Status: Verify the status of the posting run associated with the trip. You can do this by navigating to the relevant transaction in SAP (e.g., using transaction codes like PH03 for trip management) and checking the status of the posting run.
  
  
  Correct Status: If the posting run is in an incorrect status, you may need to change it to a valid status. This might involve reversing a previous posting or reprocessing the trip.
  
  
  Review Data Entries: Check the trip data for any inconsistencies or missing information. Ensure that all required fields are filled out correctly.
  
  
  User Authorizations: Ensure that the user attempting to process the trip has the necessary authorizations. You may need to consult with your SAP security team to verify this.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the error message and its implications.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for trip management and posting runs, such as PH03, PH04, or PH05.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide patches or additional guidance.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.