How To Fix PH234 - Pers. no. has no results and has been removed from the archiving group

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 234

• Message text: Pers. no. has no results and has been removed from the archiving group

What causes this issue?

No payroll results, time evaluation results, or trip data exist for the
personnel number in the archiving period.

System Response

The system has removed the personnel number from the archiving group.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH234 - Pers. no. has no results and has been removed from the archiving group ?

  The SAP error message PH234 ("Pers. no. has no results and has been removed from the archiving group") typically occurs in the context of archiving personnel data in the Human Capital Management (HCM) module. This message indicates that the personnel number (Pers. no.) you are trying to archive does not have any relevant data to archive, and as a result, it has been excluded from the archiving process.
  Cause:
  
  No Relevant Data: The personnel number does not have any infotype records that meet the criteria for archiving. This could mean that the employee has no historical data or that all relevant data has already been archived.
  Archiving Object Configuration: The archiving object may not be configured correctly, or the selection criteria used for archiving may be too restrictive.
  Data Deletion: The data for the personnel number may have been deleted or is not available in the system.
  
  Solution:
  
  Check Personnel Data: Verify that the personnel number has relevant infotype records. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotypes associated with the personnel number.
  Review Archiving Object Settings: Ensure that the archiving object settings are correctly configured. Check the selection criteria and make sure they align with the data you intend to archive.
  Run Archiving Process Again: If you have confirmed that there is relevant data, try running the archiving process again. Ensure that you are using the correct selection criteria.
  Consult Documentation: Review SAP documentation or notes related to the specific archiving object you are working with to ensure compliance with best practices.
  Check for Deletions: If the data has been deleted, you may need to investigate further to understand why and whether it can be restored or if it needs to be archived differently.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes.
  SAP Notes: Check SAP Notes for any known issues or updates related to the archiving process in your version of SAP.
  Archiving Guidelines: Review SAP's guidelines on data archiving in HCM to ensure that you are following the recommended practices.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP Basis or HCM support team for further assistance.