How To Fix PH236 - Results with the same sequence number have already been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 236

• Message text: Results with the same sequence number have already been archived

What causes this issue?

You have tried to archive payroll results.
However, one or more results with these sequence numbers have already
been archived.

System Response

The system terminates archiving for this personnel number.

How to fix this error?

Contact the SAP hotline.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH236 - Results with the same sequence number have already been archived ?

  The SAP error message PH236, which states "Results with the same sequence number have already been archived," typically occurs in the context of archiving processes in SAP, particularly when dealing with HR (Human Resources) data. This error indicates that the system has detected an attempt to archive results that have already been archived previously, which can lead to data integrity issues.
  Cause:
  
  Duplicate Archiving Attempt: The most common cause of this error is that there is an attempt to archive data that has already been archived. This can happen if the archiving process is run multiple times for the same data set.
  Incorrect Sequence Number: The sequence number associated with the results being archived may not be unique or may have been reused, leading to conflicts.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the archiving process from recognizing that the data has already been archived.
  
  Solution:
  
  Check Archiving Logs: Review the archiving logs to identify which results have already been archived. This can help you determine if the data you are trying to archive is indeed a duplicate.
  Avoid Duplicate Runs: Ensure that the archiving job is not being executed multiple times for the same data set. Implement checks or controls to prevent this from happening.
  Data Cleanup: If there are inconsistencies in the data, consider cleaning up the data before attempting to archive again. This may involve correcting sequence numbers or removing duplicate entries.
  Consult Documentation: Refer to SAP documentation or notes related to archiving processes for specific guidance on handling this error.
  SAP Support: If the issue persists, consider reaching out to SAP support for assistance. They may provide patches or additional guidance based on the specific version of SAP you are using.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, especially for HR data, to ensure that you are following best practices.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes effectively.
  SAP Notes: Check for any SAP Notes related to PH236 or archiving issues, as these may provide specific fixes or workarounds.
  Testing in Development: Before making changes in the production environment, test the archiving process in a development or quality assurance environment to ensure that the issue is resolved without affecting live data.
  
  By following these steps, you should be able to address the PH236 error and successfully manage your archiving processes in SAP.