How To Fix PH232 - Infotype 0003 Payroll Status has since been changed

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 232

• Message text: Infotype 0003 Payroll Status has since been changed

What causes this issue?

You have tried to cancel HR preparations for archiving. During the
cancellation procedure, the system restores infotype 0003 <LS>Payroll
Status</> to its original status. However, this is not possible because
the infotype has since been changed manually.

System Response

The system does not restore the infotype to its original status.

How to fix this error?

After HR preparations for archiving have been cancelled, manually
restore infotype 0003 <LS>Payroll Status</> to its pre-preparations
status.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH232 - Infotype 0003 Payroll Status has since been changed ?

  The SAP error message PH232, which states "Infotype 0003 Payroll Status has since been changed," typically occurs in the context of personnel administration and payroll processing. This error indicates that the payroll status of an employee has been modified after the payroll run was initiated, which can lead to inconsistencies in the payroll data.
  Cause:
  
  Change in Payroll Status: The most common cause of this error is that the payroll status (Infotype 0003) for the employee has been changed after the payroll run has started. This can happen if someone updates the employee's payroll status (e.g., from "Active" to "Leave of Absence" or "Terminated") while the payroll process is still ongoing.
  Concurrent Modifications: If multiple users are trying to modify the same employee record simultaneously, it can lead to this error.
  Incorrect Data Entry: Manual errors in entering or updating employee data can also trigger this message.
  
  Solution:
  
  Check Payroll Status: Review the payroll status of the employee in question. Ensure that it is set correctly and that no changes have been made after the payroll run was initiated.
  Re-run Payroll: If the payroll status has changed, you may need to re-run the payroll for that employee. This ensures that the payroll calculations reflect the most current data.
  Locking Mechanism: Implement a locking mechanism to prevent changes to employee records while payroll processing is ongoing. This can help avoid concurrent modifications.
  User Training: Train users on the importance of not changing payroll-related infotypes during payroll processing to minimize the occurrence of this error.
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to check and update the employee's infotype data as needed.
  
  Related Information:
  
  Infotype 0003: This infotype is used to store payroll status information for employees. It is crucial for payroll processing and must be accurate.
  Payroll Processing: Understanding the payroll processing cycle in SAP is essential. Changes to employee data should be carefully managed during this cycle.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.