How To Fix PH233 - Pers. no. cannot be archived because it is part of a multiple payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 233

• Message text: Pers. no. cannot be archived because it is part of a multiple payroll

What causes this issue?

Payroll data for personnel numbers with multiple payrolls cannot be
archived because checking the cross references would be extremely
time-consuming.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You cannot archive this personnel number's payroll data. Do not assign
it to an archiving group.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH233 - Pers. no. cannot be archived because it is part of a multiple payroll ?

  The SAP error message PH233 indicates that a personnel number (employee record) cannot be archived because it is part of a multiple payroll scenario. This typically occurs in the context of SAP Human Capital Management (HCM) when trying to archive employee data that is still active in payroll processing.
  Cause:
  The primary cause of this error is that the personnel number you are trying to archive is associated with multiple payroll runs or has payroll-related data that is still active. In SAP, certain conditions must be met before an employee's data can be archived, and being part of a payroll process is one of those conditions.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Payroll Status: Verify the payroll status of the personnel number. Ensure that there are no pending payroll runs or that the employee is not currently active in any payroll processing.
  
  
  Complete Payroll Processing: If the employee is part of a payroll run, ensure that all payroll processing is completed. This includes running the payroll for the relevant periods and ensuring that all necessary actions (like posting to accounting) are finalized.
  
  
  Remove from Multiple Payroll: If the employee is part of multiple payrolls, you may need to remove them from one or more payrolls if applicable. This could involve changing their payroll area or status.
  
  
  Check for Open Periods: Ensure that there are no open payroll periods for the employee. If there are, you may need to close those periods or ensure that the employee is not included in them.
  
  
  Use Transaction Codes: Utilize relevant transaction codes such as PA30 (Maintain HR Master Data) to check the employee's payroll information and PA03 (Maintain Payroll Area) to review payroll area settings.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP HCM functional consultant for specific guidelines related to archiving personnel data.
  
  
  Archiving Program: If you are using an archiving program, ensure that it is configured correctly and that it adheres to the necessary prerequisites for archiving personnel data.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Archiving Guidelines: Familiarize yourself with SAP's guidelines on data archiving in HCM to understand the prerequisites and processes involved.
  Testing in Development: If possible, test the archiving process in a development or quality assurance environment before applying changes in production.
  
  By following these steps, you should be able to resolve the PH233 error and successfully archive the personnel number in question. If issues persist, consider reaching out to SAP support or your internal SAP team for further assistance.