How To Fix PH209 - Error occurred while exporting archived payroll results

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 209

• Message text: Error occurred while exporting archived payroll results

What causes this issue?

A technical error occurred while exporting the directory of archived
payroll results.

System Response

The system has cancelled all of the changes made to this personnel
number during HR preparations for archiving.

How to fix this error?

Repeat HR preparations for archiving. If the error re-occurs, contact
SAP for clarification.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH209 - Error occurred while exporting archived payroll results ?

  The SAP error message PH209, which states "Error occurred while exporting archived payroll results," typically occurs during the process of exporting payroll results to an archive. This can happen for various reasons, and understanding the cause is essential for finding a solution.
  Possible Causes:
  
  Authorization Issues: The user may not have the necessary authorizations to perform the export operation.
  Configuration Errors: There may be issues with the configuration of the archiving object or the archiving process itself.
  Database Issues: Problems with the database, such as connectivity issues or corruption, can lead to this error.
  Missing Data: Required data for the payroll results may be missing or incomplete.
  System Performance: If the system is under heavy load, it may not be able to complete the export process in a timely manner.
  Transport Issues: If the archiving object or related objects have not been properly transported to the system, it can lead to errors.
  
  Solutions:
  
  Check Authorizations: Ensure that the user has the necessary authorizations to perform the export. This can be done by reviewing the user's roles and permissions in the SAP system.
  Review Configuration: Check the configuration settings for the archiving object related to payroll results. Ensure that all settings are correct and that the archiving process is properly defined.
  Database Health Check: Perform a health check on the database to ensure that it is functioning correctly. Look for any connectivity issues or signs of corruption.
  Data Integrity Check: Verify that all required data for the payroll results is present and complete. This may involve checking for missing entries or inconsistencies in the payroll data.
  Monitor System Performance: If the system is under heavy load, consider scheduling the export during off-peak hours or optimizing system performance.
  Transport Verification: Ensure that all necessary objects related to the archiving process have been properly transported to the system. Check for any missing or incomplete transports.
  
  Related Information:
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. SAP Notes often provide detailed troubleshooting steps and solutions.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PC00_MXX_CALC (Payroll Calculation) to help diagnose and resolve the issue.
  Logs and Traces: Review system logs and traces for more detailed error messages that can provide additional context for the PH209 error.
  
  If the issue persists after trying the above solutions, it may be necessary to contact SAP support for further assistance.