How To Fix PH200 - Earliest master data change & is before new retroactive acctg limit &

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 200

• Message text: Earliest master data change & is before new retroactive acctg limit &

What causes this issue?

A retroactive accounting limit has been set in the <LS>Earliest master
data change</> field of the employee's <LS>Payroll Status</> infotype
record (0003). This retroactive accounting limit comes before the
retroactive accounting limit set for archiving. Therefore, retroactive
accounting would no longer be possible in this period after archiving
has been performed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can proceed as follows:
Delay archiving until the next regular payroll run is complete.
Remove the personnel number in question from the archiving group, and
archive this personnel number's data the next time archiving is
performed.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH200 - Earliest master data change & is before new retroactive acctg limit & ?

  The SAP error message PH200, which states "Earliest master data change & is before new retroactive accounting limit &," typically occurs in the context of payroll processing or when dealing with master data changes in SAP Human Capital Management (HCM). This error indicates that there is a conflict between the date of a master data change and the retroactive accounting limit set in the system.
  Cause:
  
  Master Data Change Date: The error arises when a change to an employee's master data (such as pay rate, position, or other relevant information) is dated earlier than the retroactive accounting limit defined in the system.
  Retroactive Accounting Limit: This limit is a date set in the system that determines how far back payroll can be adjusted. If a master data change is made that affects payroll calculations and the change date is before this limit, the system will throw this error.
  
  Solution:
  To resolve the PH200 error, you can take the following steps:
  
  
  Check Retroactive Accounting Limit:
  
  Navigate to the relevant configuration in SAP to check the retroactive accounting limit. This is usually found in the payroll settings.
  Ensure that the limit is set appropriately for your business needs.
  
  
  
  Adjust Master Data Change Date:
  
  If possible, adjust the date of the master data change to be on or after the retroactive accounting limit.
  If the change must be backdated, you may need to adjust the retroactive accounting limit, but this should be done with caution and in accordance with your organization's policies.
  
  
  
  Consult with Payroll Administrator:
  
  If you are unsure about how to proceed, consult with your payroll administrator or SAP HCM specialist. They can provide guidance on how to handle master data changes and retroactive accounting limits.
  
  
  
  Review Payroll Processing:
  
  Ensure that all payroll runs are completed correctly and that there are no pending changes that could affect the payroll calculations.
  
  
  
  Documentation and Training:
  
  Ensure that all relevant personnel are trained on the implications of master data changes and the importance of the retroactive accounting limit.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) to manage employee data effectively.
  Testing: After making changes, conduct thorough testing to ensure that payroll calculations are accurate and that the error does not recur.
  
  By following these steps, you should be able to resolve the PH200 error and ensure that your payroll processing runs smoothly.