How To Fix PH161 - The employee only has payroll results up to &1, therefore no assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 161

• Message text: The employee only has payroll results up to &1, therefore no assignment

What causes this issue?

You attempted to assign a personnel number to an archiving group. You
use this archiving group to archive payroll results. However, the
personnel number does not have any payroll results in the period you
want to archive using the archiving group.

System Response

The system does not create a subtype record for payroll results in
infotype 0283 <LS>Archived Objects</> for this personnel number.
If you only archive payroll results with this archiving group, the
personnel number is not assigned to the archiving group.
If you also use this archiving group to archive time evaluation results
and/or trip data, the personnel number is assigned to the archiving
group if it has time evaluation results and/or trip data.

How to fix this error?

You are not required to do anything. This message simply informs you
why some of the personnel numbers you selected might not have been
assigned to the archiving group.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH161 - The employee only has payroll results up to &1, therefore no assignment ?

  The SAP error message PH161 indicates that the employee in question has payroll results only up to a certain date (denoted by &1), and therefore, there is no assignment available for the specified period. This typically occurs when trying to access or process payroll data for a period beyond what has been recorded for the employee.
  Cause:
  
  Incomplete Payroll Processing: The employee may not have been processed for payroll in the period you are trying to access.
  Termination or Leave: The employee may have been terminated or on leave, resulting in no payroll results for the specified period.
  Data Entry Errors: There may be errors in the employee's master data or payroll data that prevent the system from recognizing the assignment.
  Incorrect Date Range: The date range you are trying to access may be outside the range of available payroll results.
  
  Solution:
  
  Check Payroll Results: Verify the payroll results for the employee in the relevant period. You can do this by using transaction codes like PC00_MXX_CALC or PC00_MXX_CEDT to view payroll results.
  Run Payroll: If the employee has not been processed for payroll in the desired period, you will need to run the payroll for that period.
  Review Employee Status: Check the employee's status to ensure they are active and eligible for payroll processing. If they are on leave or terminated, you may need to adjust your processing accordingly.
  Correct Data: If there are data entry errors, correct the employee's master data or payroll data as necessary.
  Consult Documentation: Refer to SAP documentation or your organization's HR policies for specific procedures related to payroll processing.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that you have the appropriate permissions to access payroll data and run payroll processes.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the PH161 error and ensure that the employee's payroll data is correctly processed.