How To Fix PH160 - The employee has no time evaluation results, and therefore no assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 160

• Message text: The employee has no time evaluation results, and therefore no assignment

What causes this issue?

You attempted to assign a personnel number to an archiving group. You
use this archiving group to archive time evaluation results. However,
the personnel number does not have any time evaluation results in the
period you want to archive using the archiving group.

System Response

The system does not create a subtype record for time evaluation results
in infotype 0283 <LS>Archived Objects</> for this personnel number.
If you only archive time evaluation results with this archiving group,
the personnel number is not assigned to the archiving group.
If you also use this archiving group to archive payroll results and/or
trip data, the personnel number is assigned to the archiving group if
it has payroll results and/or trip data.

How to fix this error?

You are not required to do anything. This message simply informs you
why some of the personnel numbers you selected might not have been
assigned to the archiving group.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH160 - The employee has no time evaluation results, and therefore no assignment ?

  The SAP error message PH160, which states "The employee has no time evaluation results, and therefore no assignment," typically occurs in the context of time management and personnel administration within the SAP Human Capital Management (HCM) module. This error indicates that the system cannot find any time evaluation results for the specified employee, which are necessary for processing certain HR-related functions, such as payroll or reporting.
  Causes of PH160 Error
  
  
  No Time Evaluation Run: The employee may not have undergone a time evaluation run, meaning that their working hours, absences, or other time-related data have not been processed.
  
  
  Incorrect Time Evaluation Configuration: There may be issues with the configuration of the time evaluation schema or rules that prevent the system from generating results.
  
  
  Missing Time Data: The employee may not have any recorded time data (e.g., clock-ins, clock-outs, absences) for the period in question.
  
  
  Employee Status: The employee's status may not allow for time evaluation (e.g., inactive, terminated).
  
  
  Date Range Issues: The date range being queried may not align with the periods for which time evaluation results exist.
  
  
  Solutions to PH160 Error
  
  
  Run Time Evaluation: Ensure that a time evaluation run has been executed for the employee. This can be done through the transaction code PT60 (Time Evaluation) or by scheduling a background job for time evaluation.
  
  
  Check Time Data: Verify that the employee has valid time data recorded in the system. This includes checking for any clock-in/out entries, absence records, or other relevant time-related information.
  
  
  Review Configuration: Check the configuration of the time evaluation schema and rules to ensure they are set up correctly. This may involve reviewing the time evaluation settings in the IMG (Implementation Guide).
  
  
  Employee Status: Confirm that the employee is active and eligible for time evaluation. If the employee is inactive or terminated, you may need to adjust their status or check if the evaluation is necessary.
  
  
  Date Range Verification: Ensure that the date range you are querying corresponds to the periods for which time evaluation results exist. You may need to adjust the date range or check the time evaluation results for the correct period.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to time evaluation and the PH160 error for additional troubleshooting steps and best practices.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PT60 (Time Evaluation), PA20 (Display HR Master Data), and PA30 (Maintain HR Master Data) for checking employee records.
  SAP Notes: Search for SAP Notes related to PH160 for any specific patches or updates that may address known issues.
  User Roles and Authorizations: Ensure that the user attempting to perform the action has the necessary authorizations to access time evaluation results and related data.
  
  By following these steps, you should be able to identify the cause of the PH160 error and implement the appropriate solution. If the issue persists, consider reaching out to your SAP support team for further assistance.