How To Fix PH158 - Personnel number is not in this archiving group

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 158

• Message text: Personnel number is not in this archiving group

What causes this issue?

You have tried to cancel a personnel number's assignment to an
archiving group. However, the personnel number is not assigned to this
archiving group.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You are not required to perform any steps.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH158 - Personnel number is not in this archiving group ?

  The SAP error message PH158, which states "Personnel number is not in this archiving group," typically occurs when you are trying to access or process personnel data that has been archived, but the personnel number you are using does not belong to the specified archiving group. This can happen in various scenarios, such as when you are trying to retrieve archived data or when performing actions that involve archived personnel records.
  Cause:
  
  Personnel Number Not in Archiving Group: The personnel number you are trying to access is not included in the archiving group defined in the system. Archiving groups are used to categorize personnel records for archiving purposes.
  Incorrect Configuration: The configuration for archiving groups may not be set up correctly, or the personnel number may not have been assigned to the correct archiving group.
  Data Deletion: The personnel record may have been deleted or archived, and the system is unable to find it in the expected archiving group.
  
  Solution:
  
  
  Check Archiving Group Assignment:
  
  Verify the archiving group assigned to the personnel number in question. You can do this by checking the personnel record in the SAP system.
  Use transaction code PA20 (Display HR Master Data) to view the personnel data and check the archiving group.
  
  
  
  Review Archiving Configuration:
  
  Ensure that the archiving configuration is set up correctly. You can check the configuration in transaction code SARA (Archive Administration).
  Look for the archiving object related to personnel data (e.g., PA) and verify the settings.
  
  
  
  Reassign Personnel Number:
  
  If the personnel number is not in the correct archiving group, you may need to reassign it to the appropriate group or update the archiving settings.
  
  
  
  Consult with Basis or HR Team:
  
  If you are unable to resolve the issue, consult with your SAP Basis or HR team. They may have additional insights or access to logs that can help diagnose the problem.
  
  
  
  Check for Data Consistency:
  
  Ensure that there are no inconsistencies in the data that could be causing the issue. This may involve checking for any recent changes or updates to personnel records.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data volume. It is essential to ensure that the archiving process is correctly configured and that personnel records are appropriately categorized.
  Transaction Codes:
  
  SARA: Archive Administration
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  Documentation: Refer to SAP Help documentation for more details on archiving objects and personnel data management.
  
  By following these steps, you should be able to identify the cause of the PH158 error and implement a solution to resolve it.