How To Fix PH159 - The following data has already been archived for the pers. number: &

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 159

• Message text: The following data has already been archived for the pers. number: &

What causes this issue?

You are trying to assign a personnel number to an archiving group. With
this archiving group you archive the following payroll data: &V1&.
However, this data has already been archived for this personnel number,
for the period that you want to archive with the archiving group.

System Response

The system does not assign the personnel number to the archiving group.

How to fix this error?

In infotype 0283 <LS>Archived Objects</>, check what data (payroll
results, time evaluation results, trip data) has already been archived
for the personnel number.
Create a new archiving group with which you only archive payroll data
that has not yet been archived for this personnel number. You must not
assign the archiving object &V1& to this archiving group.
Assign the personnel number to this archiving group.
RESET N1

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH159 - The following data has already been archived for the pers. number: & ?

  The SAP error message PH159 indicates that the system has detected an attempt to process data for a personnel number that has already been archived. This typically occurs in the context of personnel administration and payroll processing when trying to access or modify records that have been archived for a specific employee.
  Cause:
  
  Archiving Process: The personnel data for the specified employee has been archived, which means it is no longer available in the active database. This is often done to improve system performance and manage data volume.
  Data Access: The user is trying to access or modify data that is no longer available in the active database due to the archiving process.
  Incorrect Personnel Number: There may be a mistake in the personnel number being used, leading to an attempt to access archived data.
  
  Solution:
  
  Check Archiving Status: Verify if the personnel number in question has indeed been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to review archived data.
  Access Archived Data: If you need to access the archived data, you may need to use the appropriate transaction or report that allows you to view archived records. This often involves using the archive information system (transaction SARI).
  Correct Personnel Number: Ensure that the personnel number you are using is correct. Double-check for any typographical errors.
  Restore Data: If necessary, and if you have the appropriate permissions, you may consider restoring the archived data back to the active database, but this should be done with caution and typically requires administrative privileges.
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or HR team for specific procedures related to archiving and accessing archived data.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, which is designed to remove old data from the database while still allowing access to it through archived files.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for accessing archived data), and PA20/PA30 (for personnel administration).
  User Permissions: Ensure that you have the necessary permissions to access archived data or perform any actions related to personnel records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any specific patches or updates related to this error message.