How To Fix PH156 - Archiving date & is in an existing infotype record

PH156 - Overview

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 156

• Message text: Archiving date & is in an existing infotype record

What causes this issue?

The archiving date you have chosen is in an <LS>Archived Objects</>
infotype record (0283) that the system has already created. This means
the corresponding data has already been archived.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You cannot archive the data because it has already been archived.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH156 - Archiving date & is in an existing infotype record ?

  The SAP error message PH156 indicates that there is an issue with the archiving date in relation to an existing infotype record. This typically occurs when you are trying to archive employee data, but the system detects that the archiving date you are trying to set conflicts with existing records in the infotype.
  
  Cause:
  
  Existing Infotype Records: The archiving date you are trying to set is earlier than the validity period of existing infotype records for the employee. This means that there are records that are still valid and cannot be archived.
  Data Integrity: SAP enforces data integrity rules to ensure that you do not accidentally archive data that is still relevant or needed for reporting and processing.
  
  
  Solution:
  To resolve the PH156 error, you can take the following steps:
  
  
  Check Existing Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype records for the employee in