Stop googling SAP errors. Use our Free Essentials plan instead - no credit card needed. Start Now

Close

How To Fix PH116 - Archiving group cannot be created - data will be lost


SAP Error Message - Details

  • Message type: E = Error

  • Message class: PH - PA: Archiving & Reorganization

  • Message number: 116

  • Message text: Archiving group cannot be created - data will be lost

  • Show details Hide details
  • What causes this issue?

    The cause of the error cannot be precisely analyzed in this situation
    because it depends on the context.

    System Response

    The system does not create the archiving group. Your data cannot be
    saved.

    How to fix this error?

    Repeat the action that triggered this error message. If the error
    re-occurs, contact SAP for clarification.

    Procedure for System Administrators

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message PH116 - Archiving group cannot be created - data will be lost ?

    The SAP error message PH116, which states "Archiving group cannot be created - data will be lost," typically occurs when there is an issue with the archiving configuration in the SAP system. This error is related to the archiving of data in the SAP system, particularly in the context of the Human Resources (HR) module.

    Cause:

    1. Missing Configuration: The archiving group you are trying to create may not have the necessary configuration or prerequisites set up in the system.
    2. Data Integrity Issues: There may be existing data that is not properly linked to the archiving group, leading to potential data loss if the group is created.
    3. Authorization Issues: The user attempting to create the archiving group may not have the necessary authorizations to perform this action.
    4. Technical Issues: There could be underlying technical issues, such as database inconsistencies or problems with the archiving object.

    Solution:

    1. Check Configuration: Ensure that the archiving object and the archiving group are properly configured in the system. This includes checking the settings in transaction SARA (Archive Administration).
    2. Review Data: Investigate the data that is associated with the archiving group. Make sure that there are no inconsistencies or missing links that could lead to data loss.
    3. User Authorizations: Verify that the user has the necessary authorizations to create archiving groups. This may involve checking roles and permissions in the user profile.
    4. Consult Documentation: Refer to SAP documentation or notes related to archiving in the HR module to ensure that all steps are followed correctly.
    5. Check for SAP Notes: Look for any relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
    6. Technical Support: If the issue persists, consider reaching out to SAP support for assistance. They can provide more detailed insights based on the specific configuration and version of your SAP system.

    Related Information:

    • Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
    • Archiving Objects: Understand the specific archiving objects related to HR data, as each object may have its own set of requirements and configurations.
    • Data Retention Policies: Review your organization's data retention policies to ensure compliance with legal and regulatory requirements when archiving data.

    By following these steps, you should be able to address the PH116 error and successfully create the archiving group without risking data loss.

    • Do you have any question about this error?


      Upgrade now to chat with this error.


Instant HelpGet instant SAP help. Sign up for our Free Essentials Plan.


Related SAP Error Messages

Click the links below to see the following related messages:

Click on this link to search all SAP messages.


Rating
The AI Support Assistant is great. It provides comprehensive assistance even on the most difficult issues. I highly recommend this service.
Rate 1
John Jordan
SAP Consultant & Author