How To Fix PH118 - Data has been archived for period &1, year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 118

• Message text: Data has been archived for period &1, year &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH118 - Data has been archived for period &1, year &2 ?

  The SAP error message PH118 indicates that data has been archived for a specific period and year, which means that the system cannot access the required data for processing. This typically occurs in the context of Human Resources (HR) or Payroll modules, where historical data may be archived to optimize system performance and storage.
  Cause:
  The error occurs when a user attempts to access payroll or HR data that has been archived for a specific period and year. This can happen in various scenarios, such as:
  
  Running reports or transactions that require data from an archived period.
  Attempting to process payroll or generate payslips for periods that have already been archived.
  
  Solution:
  To resolve the PH118 error, you can consider the following solutions:
  
  
  Unarchive Data: If you need to access the archived data, you may need to unarchive it. This typically requires administrative access and may involve using specific SAP transactions or tools designed for data unarchiving.
  
  
  Check Archive Settings: Review the archiving settings in your SAP system to ensure that the data retention policies align with your business needs. You may want to adjust the archiving strategy to retain data for longer periods if necessary.
  
  
  Access Archived Data via Reports: Some SAP systems allow you to access archived data through specific reports or transactions designed for this purpose. Check if there are any standard reports that can retrieve archived data.
  
  
  Consult with IT or SAP Basis Team: If you are unsure about how to proceed, consult with your IT department or SAP Basis team. They can provide guidance on how to handle archived data and may assist in unarchiving if necessary.
  
  
  Review Documentation: Check SAP documentation or notes related to the PH118 error for any additional insights or specific steps that may be relevant to your version of SAP.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which typically involves the use of transaction codes like SARA (Archive Administration) to manage data archiving.
  Data Retention Policies: Familiarize yourself with your organization's data retention policies to ensure compliance and proper data management.
  SAP Notes: Look for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to address the PH118 error and access the necessary data or adjust your processes accordingly.