How To Fix PG268 - This record can only be maintained using the Actions infotype (0000)

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 268

• Message text: This record can only be maintained using the Actions infotype (0000)

What causes this issue?

An 'Actions' record (0000) exists for this 'Additional Actions' record
(0302). You must therefore maintain the record using the 'Actions'
infotype.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG268 - This record can only be maintained using the Actions infotype (0000) ?

  The SAP error message PG268, which states "This record can only be maintained using the Actions infotype (0000)," typically occurs in the context of personnel administration when trying to maintain certain employee records. This error indicates that the specific record you are trying to edit or maintain cannot be modified directly through the infotype you are currently using. Instead, it must be handled through the Actions infotype (0000).
  Cause:
  The error is caused by attempting to maintain a record that is linked to an employee's actions (such as hiring, termination, or changes in employment status) without using the appropriate infotype. The Actions infotype (0000) is designed to manage these types of changes and is essential for maintaining the integrity of employee data.
  Solution:
  To resolve this error, follow these steps:
  
  
  Use the Actions Infotype (0000):
  
  Navigate to the Actions infotype (0000) in the SAP system.
  Select the appropriate action that corresponds to the change you want to make (e.g., hiring, termination, etc.).
  Complete the necessary fields and save the changes.
  
  
  
  Check for Required Actions:
  
  Ensure that you are performing the correct action for the employee. For example, if you are trying to change an employee's status, you may need to first terminate the current record before creating a new one.
  
  
  
  Review User Authorizations:
  
  Ensure that you have the necessary authorizations to perform actions on the Actions infotype. Lack of proper permissions can also lead to issues when trying to maintain employee records.
  
  
  
  Consult Documentation:
  
  If you are unsure about the specific actions required, refer to your organization's SAP documentation or consult with your HR or SAP support team for guidance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store related information about employees. Infotype 0000 (Actions) is crucial for managing employee lifecycle events.
  Personnel Administration: This module in SAP is responsible for managing employee data, including hiring, promotions, and terminations.
  SAP Support: If the issue persists or if you encounter additional errors, consider reaching out to your SAP support team or consulting SAP's help documentation for further assistance.
  
  By following these steps, you should be able to resolve the PG268 error and successfully maintain the employee records as needed.