How To Fix PG213 - Previous record not extended. Employee has left company/is inactive

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 213

• Message text: Previous record not extended. Employee has left company/is inactive

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG213 - Previous record not extended. Employee has left company/is inactive ?

  The SAP error message PG213 ("Previous record not extended. Employee has left company/is inactive") typically occurs in the context of personnel administration when trying to perform actions related to an employee who is no longer active in the system. This error indicates that the employee's record has not been extended or updated properly, and as a result, the system cannot process the requested action.
  Cause:
  
  Employee Status: The employee may have been marked as inactive or left the company, which means their personnel record is no longer valid for certain transactions.
  Record Extension: The employee's record may not have been extended properly in the system, leading to inconsistencies in the data.
  Data Entry Errors: There may be issues with how the employee's data was entered or maintained in the system.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. If the employee is indeed inactive, you may need to update their status or extend their record if they are returning.
  Extend the Record: If the employee is returning or if their record needs to be active for any reason, you can extend their record using the appropriate transaction (e.g., PA30 for maintaining HR master data).
  Consult HR Module: If you are unsure how to proceed, consult with your HR department or SAP HR module expert to ensure that the employee's records are managed correctly.
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to check and modify the employee's records as necessary.
  Review Infotypes: Check relevant infotypes (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment) to ensure that all necessary data is correctly filled out.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues that have been documented by SAP.
  Documentation: Review SAP documentation or help files related to personnel administration for more detailed guidance on managing employee records.
  User Roles: Ensure that you have the appropriate permissions to make changes to employee records in SAP, as certain actions may be restricted based on user roles.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.