How To Fix PG214 - Previous record from &1 to &2 extended to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 214

• Message text: Previous record from &1 to &2 extended to &3

What causes this issue?

You have changed, deleted, or locked the valid from date of an infotype
record with time constraint "1" in such a way that causes a gap for the
previous record.

System Response

The previous record is automatically extended accordingly.

How to fix this error?

Ensure that the extended record is not validated automatically for the
new period.
If necessary, check whether the validity of the previous record is also
still given in the extended period.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG214 - Previous record from &1 to &2 extended to &3 ?

  The SAP error message PG214, which states "Previous record from &1 to &2 extended to &3," typically occurs in the context of the SAP system's handling of data records, particularly in the area of master data or transactional data processing. This error message indicates that there is an issue with the time intervals of records in a certain table, often related to validity periods or overlapping records.
  Cause:
  The error is usually caused by:
  
  Overlapping Time Intervals: The system is trying to create or modify a record that overlaps with an existing record's validity period. For example, if you have a record valid from January 1 to December 31, and you try to create another record valid from June 1 to November 30, the system will raise this error because the periods overlap.
  Incorrect Data Entry: There may be a mistake in the data entry where the start and end dates of the records are not set correctly.
  Data Consistency Issues: There might be inconsistencies in the data that violate the business rules defined in the system.
  
  Solution:
  To resolve the PG214 error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records in the relevant table to identify any overlapping validity periods. You can do this by querying the database or using transaction codes that allow you to view the records.
  
  
  Adjust Validity Periods: If you find overlapping records, you may need to adjust the validity periods of the records. This could involve:
  
  Changing the start or end date of the new record you are trying to create.
  Modifying the existing records to ensure that there are no overlaps.
  
  
  
  Data Entry Validation: Ensure that the data being entered is correct and adheres to the business rules. Implement validation checks if necessary to prevent future occurrences of this error.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines related to the module you are working with, as the handling of validity periods can vary between different SAP modules.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may use transaction codes like SE16 or SE11 to view table entries and analyze the data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Custom Development: If your organization has custom developments, ensure that they are not causing conflicts with standard SAP behavior.
  
  By following these steps, you should be able to identify the cause of the PG214 error and implement a solution to resolve it.