How To Fix PFM_12FI_AP137 - Open documents are present. Archiving not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 137

• Message text: Open documents are present. Archiving not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FI_AP137 - Open documents are present. Archiving not possible ?

  The SAP error message PFM_12FI_AP137 indicates that there are open documents present in the system, which prevents the archiving process from being executed. This is a common issue when trying to archive financial documents in SAP, particularly in the Accounts Payable (AP) module.
  Cause:
  The error occurs because the archiving process requires that all related documents be closed or cleared. Open documents can include:
  
  Unpaid invoices
  Open purchase orders
  Pending transactions
  Any other documents that are still active and have not been fully processed or cleared.
  
  Solution:
  To resolve this error and allow archiving to proceed, you can follow these steps:
  
  
  Identify Open Documents:
  
  Use transaction codes such as FBL1N (Vendor Line Item Display) or FB03 (Display Document) to identify the open documents that are preventing archiving.
  Check for any outstanding invoices or transactions related to the documents you are trying to archive.
  
  
  
  Clear Open Items:
  
  Process or clear the open items. This may involve:
  
  Paying outstanding invoices.
  Closing purchase orders.
  Resolving any discrepancies that may exist.
  
  
  
  
  
  Check Document Status:
  
  Ensure that the documents are in a status that allows them to be archived. For example, documents should not be in a "blocked" status.
  
  
  
  Run Archiving Object:
  
  Once all open documents are cleared, you can proceed with the archiving process using the appropriate transaction (e.g., SARA for archiving).
  
  
  
  Recheck Archiving Settings:
  
  Ensure that the archiving settings are correctly configured in the system. This includes checking the archiving object settings and ensuring that the necessary authorizations are in place.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  FBL1N: Vendor Line Item Display
  FB03: Display Document
  ME2N: Purchase Orders by Vendor
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for archiving financial documents for detailed steps and guidelines.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may address specific issues related to archiving in your version of SAP.
  
  
  
  Consult with SAP Basis Team:
  
  If you continue to face issues, it may be beneficial to consult with your SAP Basis team or a functional consultant who specializes in the Financial module.
  
  
  
  By following these steps, you should be able to resolve the PFM_12FI_AP137 error and successfully archive your financial documents.