How To Fix PFM_12FI_AP139 - PAP cannot be changed. Archived documents already exist

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 139

• Message text: PAP cannot be changed. Archived documents already exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FI_AP139 - PAP cannot be changed. Archived documents already exist ?

  The SAP error message PFM_12FI_AP139 indicates that a particular document or transaction cannot be changed because archived documents already exist for that transaction. This typically occurs in the context of financial accounting or document management within SAP, where certain records are locked from modification once they have been archived to ensure data integrity and compliance with financial regulations.
  Cause:
  
  Archiving: The document in question has been archived, meaning it has been moved to a storage system for long-term retention. Once a document is archived, it is generally considered final and cannot be modified.
  Document Status: The document may be in a status that prohibits changes, especially if it has been processed in a way that requires it to remain unchanged for auditing or compliance purposes.
  Configuration Settings: The system may be configured to prevent changes to documents that have been archived to maintain data integrity.
  
  Solution:
  
  Check Document Status: Verify the status of the document. If it is indeed archived, you will not be able to change it directly.
  Unarchive (if applicable): If there is a business need to change the document, you may need to unarchive it. This process typically requires specific permissions and may involve administrative actions.
  Create a New Document: If changes are necessary, consider creating a new document that reflects the required changes instead of modifying the archived document.
  Consult with SAP Basis or Functional Team: If you believe the document should not be archived or if there is a need to change it, consult with your SAP Basis or functional team. They can provide guidance on the archiving process and any potential options for handling the situation.
  Review Archiving Policies: Ensure that your organization’s archiving policies are well understood and that users are trained on the implications of archiving documents.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for more details on document archiving and the implications of archived documents.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  User Permissions: Ensure that users have the appropriate permissions to view and manage archived documents, as this can affect their ability to handle such errors.
  Audit and Compliance: Understand the compliance requirements that necessitate archiving, as this can impact how financial documents are managed within your organization.
  
  If you continue to face issues or need specific guidance, consider reaching out to SAP support or your internal SAP support team for assistance tailored to your organization's configuration and policies.