How To Fix PFM_12FI_AP138 - Unarchived documents are present. PAP archiving not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 138

• Message text: Unarchived documents are present. PAP archiving not possible

Self-Explanatory Message

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• What is the cause and solution for SAP error message PFM_12FI_AP138 - Unarchived documents are present. PAP archiving not possible ?

  The SAP error message PFM_12FI_AP138 indicates that there are unarchived documents present, which prevents the archiving of the relevant documents in the Accounts Payable (AP) module. This error typically arises when you attempt to archive documents that still have associated unarchived items or transactions.
  Cause:
  
  
  Unarchived Documents: The primary cause of this error is the presence of unarchived documents in the system. This could be due to:
  
  Open items in the Accounts Payable module that have not been cleared.
  Documents that are still in use or have dependencies that prevent them from being archived.
  Incomplete processing of transactions related to the documents.
  
  
  
  Configuration Issues: There may be configuration settings in the archiving object that are not correctly set, leading to issues during the archiving process.
  
  
  Solution:
  To resolve the error PFM_12FI_AP138, you can follow these steps:
  
  
  Identify Unarchived Documents:
  
  Use transaction codes like SARA (Archive Administration) or SARI (Archive Information System) to check for unarchived documents.
  Review the documents that are preventing the archiving process. You can use reports or queries to identify these documents.
  
  
  
  Clear Open Items:
  
  Ensure that all open items related to the documents are cleared. This may involve processing payments, clearing invoices, or resolving any discrepancies.
  
  
  
  Check Document Status:
  
  Verify the status of the documents in question. If they are still in use or have dependencies, you may need to complete or reverse those transactions.
  
  
  
  Review Archiving Configuration:
  
  Check the configuration settings for the archiving object in transaction SARA. Ensure that all necessary settings are correctly configured.
  
  
  
  Run Archiving Jobs:
  
  After clearing the unarchived documents and ensuring the configuration is correct, attempt to run the archiving job again.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving in the Accounts Payable module for any specific instructions or considerations.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, including prerequisites, configuration, and best practices.
  
  
  By following these steps, you should be able to resolve the error and successfully archive the necessary documents in the Accounts Payable module. If the issue persists, consider reaching out to your SAP support team for further assistance.