How To Fix MN505 - PO history records do not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 505

• Message text: PO history records do not exist

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

In most cases, it is likely that no follow-on documents will exist, so
that there really are no PO history records. Please check this.
Otherwise a database or program error may have occurred. In this case,
please contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN505 - PO history records do not exist ?

  The SAP error message MN505, which states "PO history records do not exist," typically occurs when you are trying to access or display the history of a Purchase Order (PO) in the system, but there are no historical records available for that particular PO. This can happen for several reasons:
  Causes:
  
  
  No Goods Receipt or Invoice Receipt: The most common reason for this error is that there have been no goods receipts or invoice receipts posted against the Purchase Order. Without these transactions, there will be no history records to display.
  
  
  PO Status: The Purchase Order may still be in a status that does not allow for history records to be created. For example, if the PO is still open and has not been fully processed.
  
  
  Data Deletion: Historical data may have been deleted or archived due to data management policies in your organization.
  
  
  Incorrect PO Number: The PO number entered may be incorrect or does not exist in the system.
  
  
  Authorization Issues: There may be authorization issues preventing you from viewing the history records.
  
  
  Solutions:
  
  
  Check PO Transactions: Verify if any goods receipts or invoice receipts have been posted against the Purchase Order. If not, you may need to perform these transactions to create history records.
  
  
  Review PO Status: Check the status of the Purchase Order to ensure it is not in a state that would prevent history records from being created.
  
  
  Verify PO Number: Double-check the Purchase Order number you are trying to access to ensure it is correct.
  
  
  Consult with IT or SAP Support: If you suspect that data deletion or archiving has occurred, consult with your IT department or SAP support team to investigate further.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to view the PO history. If not, contact your system administrator to grant the required access.
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the details of the PO and check for any related documents.
  PO History Table: The history of Purchase Orders is typically stored in tables like EKBE (History of Purchasing Document) in SAP. You can query this table to see if any records exist for the PO in question.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates available.
  
  By following these steps, you should be able to identify the cause of the MN505 error and take appropriate action to resolve it.