How To Fix MN504 - Purchasing documents/items no longer exist in system

MN504 - Overview

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 504

• Message text: Purchasing documents/items no longer exist in system

What causes this issue?

No purchasing document or purchasing document item relevant to the type
of processing could be found.
Either the documents have already been archived or a database or
program error has occurred.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If necessary, contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

MN504 - Details

• The SAP error message MN504 ("Purchasing documents/items no longer exist in system") typically occurs when you attempt to access or process a purchasing document (like a purchase order or a purchase requisition) that has been deleted or is no longer available in the system. This can happen for various reasons, such as document deletion, archiving, or changes in the document status.
  Causes:
  
  Document Deletion: The purchasing document may have been deleted by a user or through a batch job.
  Archiving: The document may have been archived as part of a data management process.
  Status Change: The document may have been changed to a status that makes it unavailable for processing (e.g., closed or completed).
  Authorization Issues: The user may not have the necessary authorizations to view or process the document.
  Data Consistency Issues: There may be inconsistencies in the database that prevent the document from being accessed.
  
  Solutions:
  
  Check Document Status: Verify the status of the purchasing document