How To Fix MN503 - Condition record not set up in price determination

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 503

• Message text: Condition record not set up in price determination

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MN503 - Condition record not set up in price determination ?

  The SAP error message MN503 ("Condition record not set up in price determination") typically occurs when the system is unable to find a valid condition record for pricing during the sales order or billing process. This can happen for various reasons, and understanding the cause and solution can help resolve the issue.
  Causes of MN503 Error
  
  
  Missing Condition Records: The most common cause is that the necessary condition records for pricing have not been created in the system. This could be for specific pricing conditions like discounts, surcharges, or taxes.
  
  
  Incorrect Condition Type: The condition type being used may not be set up correctly in the pricing procedure or may not be relevant for the specific transaction.
  
  
  Pricing Procedure Configuration: The pricing procedure assigned to the sales document type or customer may not include the required condition types.
  
  
  Master Data Issues: The customer master or material master data may not be set up correctly, leading to the absence of relevant pricing information.
  
  
  Validity Period: The condition records may exist but are not valid for the date of the transaction.
  
  
  Access Sequence: The access sequence for the condition type may not be configured properly, preventing the system from finding the correct condition records.
  
  
  Solutions to MN503 Error
  
  
  Create Condition Records:
  
  Use transaction code VK11 to create the necessary condition records for the relevant condition types. Ensure that the records are created for the correct combination of material, customer, and other relevant criteria.
  
  
  
  Check Pricing Procedure:
  
  Verify that the pricing procedure assigned to the sales document type includes the necessary condition types. You can check this in the configuration settings under SPRO > Sales and Distribution > Basic Functions > Pricing > Pricing Control.
  
  
  
  Review Master Data:
  
  Ensure that the customer and material master records are correctly maintained. Check for any missing or incorrect data that could affect pricing.
  
  
  
  Check Validity Dates:
  
  Confirm that the condition records are valid for the date of the transaction. If they are not, you may need to adjust the validity dates or create new records.
  
  
  
  Access Sequence Configuration:
  
  Review the access sequence for the condition type to ensure it is set up correctly. You can do this in the configuration settings under SPRO > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Access Sequences.
  
  
  
  Test Pricing:
  
  After making changes, test the pricing by creating a new sales order or billing document to see if the error persists.
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  VK11: Create Condition Record
  VK12: Change Condition Record
  VK13: Display Condition Record
  V/06: Maintain Pricing Procedures
  
  
  
  Documentation: Refer to SAP Help documentation for detailed guidance on pricing configuration and condition records.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify and resolve the MN503 error in SAP.