How To Fix MN360 - Purchasing documents already exist for condition record

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 360

• Message text: Purchasing documents already exist for condition record

What causes this issue?

Purchasing documents already exist for the condition record with the
(internal) number &V1&. When a purchase order is created, the system
logs all transactions/events that are relevant to "subsequent
settlement" accounting and updates the appropriate database table.

System Response

The function you requested (e.g. deletion of the rebate arrangement) is
no longer possible due to the existence of relevant purchasing
documents.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN360 - Purchasing documents already exist for condition record ?

  The SAP error message MN360 ("Purchasing documents already exist for condition record") typically occurs when you attempt to delete or change a condition record in the pricing procedure, but there are existing purchasing documents (like purchase orders or contracts) that reference that condition record. This is a safeguard in SAP to prevent inconsistencies in pricing data.
  Cause:
  
  Existing Purchasing Documents: The primary cause of this error is that there are active purchasing documents that utilize the condition record you are trying to modify or delete.
  Condition Record Dependencies: The condition record is linked to specific purchasing documents, and SAP prevents changes that could lead to discrepancies in those documents.
  
  Solution:
  To resolve the MN360 error, you can take the following steps:
  
  
  Identify the Purchasing Documents:
  
  Use transaction codes like ME2N (Purchase Orders by PO Number) or ME3N (Outline Agreements) to find the purchasing documents that reference the condition record.
  You can also check the condition record itself using transaction code MEK1 or MEK2 to see where it is being used.
  
  
  
  Review and Modify Purchasing Documents:
  
  If the purchasing documents are still valid and should remain unchanged, you may need to keep the condition record as is.
  If you need to change the condition record, consider whether you can adjust the purchasing documents instead. This may involve changing the pricing conditions in the purchase orders or contracts.
  
  
  
  Delete or Change Condition Record:
  
  If you determine that the purchasing documents can be modified or deleted, make the necessary changes to those documents first.
  After ensuring that no purchasing documents are referencing the condition record, you can then proceed to delete or modify the condition record.
  
  
  
  Consult with Your Team:
  
  If you are unsure about the implications of changing or deleting the condition record or the purchasing documents, consult with your procurement or finance team to ensure that you are not disrupting any critical processes.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MEK1: Create Condition Record
  MEK2: Change Condition Record
  MEK3: Display Condition Record
  ME2N: Display Purchase Orders
  ME3N: Display Outline Agreements
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on condition records and purchasing documents.
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect your situation.
  
  
  By following these steps, you should be able to resolve the MN360 error and manage your condition records effectively.