How To Fix MN361 - Purchasing documents already exist for a condition record

MN361 - Overview

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 361

• Message text: Purchasing documents already exist for a condition record

What causes this issue?

Purchasing documents already exist for a condition record. When a
purchase order is created, the system logs all transactions/events that
are relevant to "subsequent settlement" accounting and updates the
appropriate database table.

System Response

The function you requested (e.g. deletion of the rebate arrangement) is
no longer possible due to the existence of relevant purchasing
documents.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN361 - Purchasing documents already exist for a condition record ?

  The SAP error message MN361 ("Purchasing documents already exist for a condition record") typically occurs when you attempt to delete or change a condition record in the pricing procedure, but there are existing purchasing documents (like purchase orders or contracts) that reference that condition record. This is a safeguard in SAP to prevent inconsistencies in pricing and contractual obligations.
  
  Cause:
  
  Existing Purchasing Documents: The primary cause of this error is that there are active purchasing documents (e.g., purchase orders, contracts) that utilize the condition record you are trying to modify or delete.
  Condition Record Dependencies: The condition record may be linked to specific pricing conditions that are already applied to existing documents, making it impossible to change or delete without addressing those dependencies.
  
  
  Solution:
  To resolve the MN361 error, you can take the following steps:
  
  
  Identify Dependent Documents:
  
  Use transaction codes like ME2N (Purchase Orders by PO Number) or ME3N (Outline Agreements) to find any purchasing documents