How To Fix MN361 - Purchasing documents already exist for a condition record

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 361

• Message text: Purchasing documents already exist for a condition record

What causes this issue?

Purchasing documents already exist for a condition record. When a
purchase order is created, the system logs all transactions/events that
are relevant to "subsequent settlement" accounting and updates the
appropriate database table.

System Response

The function you requested (e.g. deletion of the rebate arrangement) is
no longer possible due to the existence of relevant purchasing
documents.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN361 - Purchasing documents already exist for a condition record ?

  The SAP error message MN361 ("Purchasing documents already exist for a condition record") typically occurs when you attempt to delete or change a condition record in the pricing procedure, but there are existing purchasing documents (like purchase orders or contracts) that reference that condition record. This is a safeguard in SAP to prevent inconsistencies in pricing and contractual obligations.
  Cause:
  
  Existing Purchasing Documents: The primary cause of this error is that there are active purchasing documents (e.g., purchase orders, contracts) that utilize the condition record you are trying to modify or delete.
  Condition Record Dependencies: The condition record may be linked to specific pricing conditions that are already applied to existing documents, making it impossible to change or delete without addressing those dependencies.
  
  Solution:
  To resolve the MN361 error, you can take the following steps:
  
  
  Identify Dependent Documents:
  
  Use transaction codes like ME2N (Purchase Orders by PO Number) or ME3N (Outline Agreements) to find any purchasing documents that reference the condition record in question.
  Check the condition record in transaction code VK13 (Display Condition) to see where it is being used.
  
  
  
  Modify or Delete Documents:
  
  If you need to change the condition record, you may need to first modify or delete the purchasing documents that are using it. Ensure that you have the necessary authorizations to do so.
  If the purchasing documents are still valid and should remain, consider creating a new condition record instead of modifying the existing one.
  
  
  
  Consult with Stakeholders:
  
  If the purchasing documents are critical, consult with relevant stakeholders (e.g., procurement, finance) to determine the best course of action without disrupting business processes.
  
  
  
  Use Change Documents:
  
  If you need to change the condition record, consider using change documents or versioning to maintain historical data while allowing for updates.
  
  
  
  Check for Custom Logic:
  
  If your organization has custom logic or enhancements in place, ensure that they are not causing the issue. Consult with your SAP technical team if necessary.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VK13: Display Condition
  ME2N: Purchase Orders by PO Number
  ME3N: Outline Agreements
  MEK3: Display Condition for Purchasing
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that provide additional context or solutions for specific scenarios.
  
  
  Documentation: Review SAP documentation on condition records and pricing procedures to better understand how they interact with purchasing documents.
  
  
  By following these steps, you should be able to resolve the MN361 error and manage your condition records effectively.