How To Fix MMPUR_ARCHIVE096 - Posting date of PO document history within residence time

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 096

• Message text: Posting date of PO document history within residence time

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE096 - Posting date of PO document history within residence time ?

  The SAP error message MMPUR_ARCHIVE096 typically indicates that there is an issue related to the archiving of purchase order (PO) documents. Specifically, the message states that the posting date of the PO document history is within the residence time, which means that the document cannot be archived because it is still within the defined retention period.
  Cause:
  
  Residence Time: The residence time is the period during which documents must be retained in the system before they can be archived. If the posting date of the PO document history falls within this period, the system will prevent archiving.
  Configuration Settings: The settings for the archiving object related to purchase orders may not be configured correctly, leading to this error.
  Document Status: The status of the purchase order or related documents may not allow for archiving (e.g., if there are open items or if the document is still active).
  
  Solution:
  
  
  Check Residence Time Settings: Review the residence time settings for the archiving object in the SAP system. You can do this by navigating to the relevant configuration settings in the SAP Customizing Implementation Guide (IMG).
  
  Path: Logistics -> Materials Management -> Purchasing -> Purchase Order -> Archive Purchase Orders -> Define Residence Time
  Adjust the residence time if necessary, but ensure that this complies with your organization's data retention policies.
  
  
  
  Review Document Dates: Check the posting dates of the purchase order documents and their history. If they are still within the residence time, you will need to wait until they fall outside this period before attempting to archive them.
  
  
  Clear Open Items: Ensure that there are no open items or pending transactions related to the purchase order that would prevent archiving. Resolve any outstanding issues.
  
  
  Use Archive Management Tools: Utilize SAP's archive management tools to monitor and manage archiving processes. This can help identify documents that are eligible for archiving and those that are not.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving purchase orders for any specific guidelines or updates that may apply to your version of SAP.
  
  
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance. They can provide insights based on your specific system configuration and version.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows for the removal of data from the database to improve performance and manage data growth. It is essential to follow the organization's data retention policies when archiving documents.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  Data Retention Policies: Ensure that your organization has clear data retention policies that comply with legal and regulatory requirements.
  
  By following these steps, you should be able to address the MMPUR_ARCHIVE096 error and successfully manage the archiving of purchase order documents in SAP.