How To Fix MMPUR_ARCHIVE094 - Invoiced quantity is less than ordered quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 094

• Message text: Invoiced quantity is less than ordered quantity

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE094 - Invoiced quantity is less than ordered quantity ?

  The SAP error message MMPUR_ARCHIVE094 indicates that there is a discrepancy between the invoiced quantity and the ordered quantity in a procurement process. Specifically, it means that the quantity of goods that have been invoiced is less than what was originally ordered. This can occur in various scenarios, such as during the goods receipt or invoice verification process.
  Causes:
  
  Partial Deliveries: The supplier may have delivered only a portion of the ordered quantity, and the invoice reflects this partial delivery.
  Incorrect Invoice: The invoice received from the supplier may have been incorrectly filled out, showing a lower quantity than what was ordered.
  Goods Receipt Issues: There may have been an issue during the goods receipt process where the quantity received was not properly recorded.
  Order Modifications: Changes to the purchase order after the invoice was issued could lead to discrepancies.
  System Configuration: There may be settings in the SAP system that enforce strict checks on quantity matching, leading to this error.
  
  Solutions:
  
  Verify the Invoice: Check the invoice against the purchase order and the goods receipt to confirm the quantities. Ensure that the invoiced quantity matches the delivered quantity.
  Update the Purchase Order: If the supplier has delivered a partial quantity, you may need to update the purchase order to reflect the actual delivered quantity.
  Correct the Invoice: If the invoice is incorrect, contact the supplier to issue a corrected invoice that matches the ordered quantity.
  Goods Receipt Adjustment: If the goods receipt was recorded incorrectly, you may need to adjust the goods receipt to reflect the correct quantity received.
  Review System Settings: Check the configuration settings in SAP related to procurement and invoicing to ensure they align with your business processes.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order), MIGO (Goods Movement), and MIRO (Invoice Verification) to investigate and resolve the issue.
  Documentation: Review SAP documentation or help files related to procurement and invoice verification for additional guidance.
  User Roles: Ensure that users involved in the procurement process have the appropriate roles and authorizations to make necessary changes.
  Training: Consider providing training for users on how to handle discrepancies in invoicing and goods receipt processes to prevent future occurrences.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.