How To Fix MMPUR_ARCHIVE088 - GR quantity is not the same as the delivered quantity for &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 088

• Message text: GR quantity is not the same as the delivered quantity for &1 &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE088 - GR quantity is not the same as the delivered quantity for &1 &2 ?

  The SAP error message MMPUR_ARCHIVE088 indicates a discrepancy between the goods receipt (GR) quantity and the delivered quantity for a specific purchase order item. This error typically arises during the archiving process when the system attempts to archive data related to purchase orders, but finds that the quantities do not match.
  Cause:
  
  
  Quantity Mismatch: The most common cause of this error is that the quantity received (GR quantity) does not match the quantity that was originally delivered (delivered quantity). This can happen due to:
  
  Partial deliveries where the total quantity received is less than what was ordered.
  Incorrect data entry during the goods receipt process.
  Changes made to the purchase order after the goods receipt was posted.
  
  
  
  Incomplete or Incorrect Data: If there are inconsistencies in the data related to the purchase order, such as missing or incorrect entries in the material documents, this can also lead to this error.
  
  
  Solution:
  To resolve the MMPUR_ARCHIVE088 error, you can follow these steps:
  
  
  Check Purchase Order and Goods Receipt:
  
  Go to the purchase order in question and verify the ordered quantity and the delivered quantity.
  Check the goods receipt document to ensure that the quantities match what was delivered.
  
  
  
  Adjust Quantities:
  
  If there is a discrepancy, you may need to adjust the goods receipt quantity to match the delivered quantity. This can be done by:
  
  Posting a new goods receipt for the missing quantity.
  If the goods receipt was posted incorrectly, you may need to reverse it and re-enter the correct quantities.
  
  
  
  
  
  Review Material Documents:
  
  Use transaction codes like MB03 (Display Material Document) to review the material documents associated with the purchase order and ensure that all entries are correct.
  
  
  
  Check for Open Purchase Orders:
  
  Ensure that there are no open purchase orders that could be causing the discrepancy. If there are, you may need to close them or adjust them accordingly.
  
  
  
  Consult with Your SAP Support Team:
  
  If you are unable to resolve the issue, it may be beneficial to consult with your SAP support team or a functional consultant who can provide further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), MIGO (Goods Movement), and MB03 (Display Material Document) to help diagnose and resolve the issue.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling discrepancies in goods receipt quantities.
  Archiving Process: Understand the archiving process in SAP and ensure that all necessary data is consistent and complete before attempting to archive purchase order data.
  
  By following these steps, you should be able to identify and correct the cause of the MMPUR_ARCHIVE088 error, allowing you to proceed with the archiving process successfully.